Search in Sharepoint list does not work

Question

Hi,

I have created a Sharepoint list in order to handle and follow up with hundreds of different cases/items. Unfortunately, search function does not work, as the system does not search in all items, only in those first that shows up. If you roll down to the end of the list, that the item can be found.
I have tried re-indexing and some tips from previous Q&A here, but nothing seems to be working.

Answer 1

If the search function in your SharePoint list is not working as expected, and you've already tried re-indexing and other tips without success, here are a few additional steps you can take:

1. Check Permissions: Ensure that you have the necessary permissions to view all items in the list. If your permissions are limited, the search results may not include items that you don't have permission to access.
2. Modify List View: Check the configuration of your list view. Sometimes, the view settings can impact what is displayed in the search results. Make sure that the view is set up to show all items and is not filtered or sorted in a way that excludes certain items from search.
3. Check Search Scope: Verify the scope of your search. If you're searching from a specific view or folder, try searching from the root of the list to ensure that all items are included in the search.
4. Use Specific Search Queries: Instead of relying on the default search, you can use specific search queries to target items. For example, use the syntax ContentType:"YourContentType" to search for items of a specific content type.
5. Check Search Settings in SharePoint Admin Center: If you have access to the SharePoint Admin Center, check the search settings there. Ensure that the search service is running, and there are no issues reported.
6. Clear Browser Cache: Sometimes, issues can be related to cached data in your browser. Try clearing your browser cache and then attempt the search again.
7. Check List Thresholds: SharePoint has certain list view thresholds that can affect the display of items. If your list has a large number of items, it's worth checking if you are hitting any thresholds and consider using indexed columns to optimize performance.
8. Advanced Troubleshooting: If the issue persists, consider reaching out to your IT support or SharePoint administrator for more advanced troubleshooting. They might have additional tools and insights into the specific configuration of your SharePoint environment.

If the problem continues, involving your organization's IT support or SharePoint administrator would be advisable, as they can look into specific details of your environment and configuration to identify and address any underlying issues.