How to allow external users to open a meeting

Rory Phelan 0 Reputation points
2023-11-28T16:35:17.15+00:00

My requirement - I work in an organisation that closely works with another organisation. For this work we have an external teams channel. When we create meetings No matter what settings I choose or who I choose as co-organisers, People in my company are the only people who can open the meeting. I need to allow people from our partner company be able to open a meeting as well.

Please can someone let me know how to configure this.

Thanks

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  1. Vasil Michev 100.1K Reputation points MVP
    2023-11-28T18:15:23.1066667+00:00

    That's configurable via Teams policy settings as detailed here: https://learn.microsoft.com/en-us/microsoftteams/settings-policies-reference#meetings

    In addition, per-meeting settings can control this, but I suppose you already covered those.

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  2. JimmyYang-MSFT 50,446 Reputation points Microsoft Vendor
    2023-11-29T08:09:21.4866667+00:00

    @Rory Phelan

    It sounds like you are having trouble with the permissions settings for your Teams meetings. To allow people from your partner company to open a meeting, you will need to make sure that they have the appropriate permissions. Here are the steps you can follow:

    1. Go to the Teams channel where you want to create the meeting.
    2. Click on the "Meetings" tab.
    3. Click on "Schedule a meeting".
    4. In the "Invite people" field, make sure to include the email addresses of the people from your partner company who you want to invite to the meeting.
    5. Under "Meeting options", make sure that the "Who can bypass lobby?" setting is set to "Everyone".
    6. Click on "Schedule" to create the meeting. By setting the "Who can bypass lobby?" setting to "Everyone", you are allowing anyone who has the meeting link to join the meeting without waiting in the lobby. This should allow people from your partner company to open the meeting as well.

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