Sharepoint 2013 out of the box publishing workflow

Question

Sharepoint 2013 out of the box publishing workflow

Sans 11

Can any one help? is there a way to have share point 2013 out of the box publishing approval workflow in share point online, couldn't find anything. looking for a solution to have a two step page approval workflow for share point online, editor should be able to modify the content on the page and should be able to submit for the approval to approvers. should be done by using share point designer(share point 2013 workflow)

Thanks in advance.

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Answer 1

Chelsea Wu 6,341 Moderator

Hi @Sans , thank you for posting in the Q&A forum.

Please note that Publishing Approval Workflow is one of the built-in workflows using the SharePoint 2010 workflow platform, which has been retired in SharePoint Online.
See the reference here: SharePoint 2010 workflow retirement (This workflow is listed under Section "Impact to customers" - SharePoint 2010 workflow).

As this OOB workflow is not available in SharePoint Online, you will need to build this two-step page approval workflow manually using SharePoint 2013 workflow platform, or using the modern Power Automate instead.
Here is one more reference for Power Automate in case you need it: Two Step Approvals.

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Sans 11 Reputation points

2020-11-01T00:09:43.233+00:00

Thanks for the response @Chelsea Wu ,

Due to the retirement of 2010 workflows I started working on this to customize workflows, 2013 workflow is the only option I have right now. do you have a reference for two step page approval workflow to create using share point 2013 workflow?

Thanks in advance.
Chelsea Wu 6,341 Reputation points Moderator

2020-11-02T01:54:50.3+00:00

@Sans Here are some articles on multiple-step approval workflow for your reference:
Workflow for Approvals in Several Steps (with Video tutorial).
How to create a SharePoint approval workflow with 3 dynamically-determined approvers.

Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.
Sans 11 Reputation points

2020-11-03T22:26:58.93+00:00

Hello @Chelsea Wu
I'm trying to start a 2013 workflow when editor of the page publish the page, require content approval set to "Yes" is not working. "start this workflow to publish a major version of an item" is greyed out in workflow settings.
when clicked on publish, page is not starting the workflow to send for approval. it's just getting published.
Do you know how to set this up to require page approval?
Chelsea Wu 6,341 Reputation points Moderator

2020-11-04T06:17:17.977+00:00

@Sans
I have posted the following comment as a new Answer since it has exceeded 1000 characters. Please see the new Answer in this thread.

Answer 2

@Sans
After you enable content approval for the Page Library, you should see a “Submit for approval” button instead of the normal “Publish” button while trying to save the page. Submitting the approval will trigger the SharePoint 2013 workflow if set on item creation.

Please select “Create major and minor (draft) versions” via Library Settings > Versioning Settings > Document Version History. The workflow will return an error if draft version is not enabled.

I have tested with the following sample workflow. Approving the page in the workflow task will publish the page directly to a major version.

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Sharepoint 2013 out of the box publishing workflow

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