How do I stop Teams sending a meeting invite to everyone in the Group

Question

How do I stop Teams sending a meeting invite to everyone in the Group

Ian Coady 0

I am currently trying to set up a shared calendar in Teams that allows everyone to view any upcoming meetings, but without inviting everyone in the group to those meetings. I want to use it as a management tool to look at my team's capacity rather than needing everyone to attend every meeting.

I tried creating a group calendar in Sharepoint and linking it back to the Teams site, but as soon as I add the Team or Channel into the invite its pushing the invite out to everyone. I also looked to see if there was a way I could do it through Outlook so that the meeting goes to the group calendar without sending invites but can't see an obvious way to do this.

Knowles, A. (Ammie) 20 Reputation points

2024-03-21T20:10:44.1033333+00:00
I stumbled upon a workaround on this topic... it's not perfect, but a decent solution.

Open your MS Teams SharePoint site

Go to settings

Click "Add an app"

There should be a link to the "classic experience" where you can create a Calendar. (For my organization, there are no shared apps, but you can still access the classic apps using this link)

Once you've added the calendar app, it will open in the classic view.

In the calendar ribbon at the top of the page, you can select "Email a link" to obtain a URL.

Add a "Website" tab in your MS Teams Desktop Application using the link you've obtained.

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Knowles, A. (Ammie) 20 Reputation points

2024-03-21T20:10:44.1033333+00:00

I stumbled upon a workaround on this topic... it's not perfect, but a decent solution.

Open your MS Teams SharePoint site

Go to settings

Click "Add an app"

There should be a link to the "classic experience" where you can create a Calendar. (For my organization, there are no shared apps, but you can still access the classic apps using this link)

Once you've added the calendar app, it will open in the classic view.

In the calendar ribbon at the top of the page, you can select "Email a link" to obtain a URL.

Add a "Website" tab in your MS Teams Desktop Application using the link you've obtained.

Answer 1

Ran Hou-MSFT 7,585 Microsoft External Staff

@Ian Coady

Based on our search, there is no way to stop Teams meeting invitations to others when initiating a meeting. To get this feature more quickly, we recommend you give the feedback in Teams UserVoice. Many features of our current products are designed and upgraded based on customers’ feedback. With requirements like this increase, the problem may well be released in the future. Thanks for your understanding and patience!

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Ran Hou-MSFT 7,585 Reputation points Microsoft External Staff

2023-12-22T06:46:11.81+00:00

@Ian Coady

I am checking the status of this case. Please let us know if you would like further assistance.

Meanwhile, if the reply is helpful to you, please try to mark it as an answer, it will help others who encounter the same issue and read this thread.

Thank you for your understanding and patience!

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How do I stop Teams sending a meeting invite to everyone in the Group

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