Automatically download and save Team call recordings with Power Automate?

Question

Is there a way to use Power Automate to automatically download and save Microsoft Teams call recordings as soon as the meeting ends? Additionally, is it possible to transcribe the recordings and make them searchable?

Answer 1

Based on this old thread :

 

You need to find where your meetings are being stored when they get created. Find that folder (Play and share a meeting recording in Teams (microsoft.com)) so you can use one the following actions https://docs.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-ac... or https://docs.microsoft.com/en-us/connectors/onedrive/#when-a-file-is-created.

 

Don't foget the folder permissions with this link right here Manage list item and file permissions with Power Automate | Microsoft Docs which should allow you to create a sharing link with the permissions already set. This will help us later when we use the "Send an email notification" action with the date format you described (you could use formatDateTime(utcNow(), 'MM-dd-yyyy') for that).

 

For the Microsoft Teams notification use "Post Message in Chat or Channel"(https://docs.microsoft.com/en-us/connectors/teams/#post-message-in-a-chat-or-channel) 

Answer 2

Hi Vishnoi, Astha,

Thanks for the intresting and one of the most useful one for many organisation aswell. There are options to store the power automate and you can alert aswell.

First, Record and find where your meetings are being stored when they get created. Find that folder (Play and share a meeting recording in Teams (microsoft.com)). Tiggers " When a file is created" Operation triggers a flow when a new file is created in a folder. Files larger than 50 MB will be skipped and not returned by this trigger.

To get started, please refer the below link: https://docs.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/sharepoint-connector-ac... or https://docs.microsoft.com/en-us/connectors/onedrive/#when-a-file-is-created.

We have now created the file and we should ensure the permissions are being set too. Perhaps we could work on the folder permissions which should be allowing you to create a sharing link with the permissions. SharePoint connector in Power Automate provides the following actions to manage permissions of an individual list item in a list. Inside the connector, you will find The 'Grant access to an item or a folder' action which requires the following inputs:

• SharePoint site URL
• List or library name or identifier
• The item or the file identifier for which to grant access
• The recipients whom you want to grant access
• The permission role you want to grant

Refer the link for the detail access granting part https://learn.microsoft.com/en-us/sharepoint/dev/business-apps/power-automate/guidance/manage-list-item-file-permissions

Storing it in the file permission will help us later in the alert part when we use the "Send an email notification" action inside the power automate with the date format you described (you could use formatDateTime(utcNow(), 'MM-dd-yyyy') or customize as you presribe in the function).

Then by using "Post Message in Chat or Channel", posts a message to a chat or a channel. Ensure to add the team name, message, channel id with post as and post in as Flow bot and Channel.

Please refer the documentation below for the further steps: It may have many services which are deprecated aswell.

https://docs.microsoft.com/en-us/connectors/teams/#post-message-in-a-chat-or-channel

Please try out these steps and check if there any solution to it. Hope this answer helps you with solution! Please comment below if you need any assistance on the same. Happy to help!

Regards,

Chakravarthi Rangarajan Bhargavi

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