Microsoft Exchange Wide Mail Signature

Question

Hello, I am trying to create a wide email signature for my organization. We use Microsoft 365 Online and i am trying to set it up from Exchange admin center>Mail Flow >Rules and i created a signature rule which works however the dynamic attributes such as Display Name, Job title, Phone number and description are not working. I a using the following attributes on my inline html:

Here is my html signature code:

<table width="600" cellspacing="0" cellpadding="0" border="0" style="padding: 15px 0; font-size:13px;font-weight: 500; font-family:-apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Helvetica, Arial, sans-serif, 'Apple Color Emoji', 'Segoe UI Emoji', 'Segoe UI Symbol'; background-color: #e0e0e0;">
 <tr>
                <td width="220" style="vertical-align:top;padding:0 16px">
                    <a href="https://konghq.com/" data-external="true"><img width="100%" style="border:none" src="https://www.cyberlinkasp.com/wp-content/uploads/2017/07/Microsoft-Logo-PNG.png"></a>
                </td>
                <td style="border-left:solid #d4d4d4 1px" width="16"></td>
                <td style="vertical-align: top; text-align:left;color:#000000; text-align:left"> <span style="display: block; padding-top: 10px; line-height:0px;color:#000000;font-size:15px; font-weight: bold;">%{displayname}%</span>
                    <br/>
                    <span style="margin-bottom:16px;color:#4C4C4C;">%{title}%<a href="http://konghq.com" data-external="true" style="text-decoration:none;color:#1155CB"></a></span>                     <br/><span style="color:#8C8C8C!important;">%{mobile}%</br>%{mail}%</span><br>
  <a style="text-decoration:none; color:#007dc1" href="http://www.apeirondata.com">www.apeirondata.com</a>
                    <table cellpadding="0" border="0" style="vertical-align:top; padding-top:0px">
                    <br/><br/>  
                      <td style=";   font-size: 12px; font-weight: bold; " ><a href="https://konghq.com/jobs/" data-external="true" style="text-decoration:none;color: #FF8000;"><a href="https://twitter.com/thekonginc" data-external="true"><img width="50%" style="border:none" src="https://assets.prd.mktg.konghq.com/images/2023/12/657a0219-icn-x.png"></a></td>
                      <td style="padding-left: 7px   font-size: 12px; font-weight: bold; " ><a href="https://konghq.com/jobs/" data-external="true" style="text-decoration:none;color: #FF8000;"><a href="https://www.linkedin.com/company/konghq/" data-external="true"><img width="50%" style="border:none" src="https://konghq.com/wp-content/uploads/2019/03/icn-linkedin.png"></a></td>      
                        </tbody>
                    </table> 

Here is how it displays: Am i doing it anything wrong? Thanks.

Answer 1

Your formatting seems off, those variables should be enclosed in double %% and no brackets. See https://learn.microsoft.com/en-us/exchange/security-and-compliance/mail-flow-rules/disclaimers-signatures-footers-or-headers#use-the-new-eac-to-add-a-disclaimer-or-other-email-header-or-footer

%%DisplayName%%

Answer 2

Like Vasil already mentioned, placeholders are off. The easiest way to get this done is use an email signature generator - this one is free to use and can automatically create a signature's HTML code with the right placeholders included. All you have to do is paste it to a mail flow rule.