Is there a way to map the MS word document properties inside SharePoint online document library

Question

Inside MS word document we have the following properties:-

and my question is if we can map these properties inside SharePoint document library? so for example i can populate the above properties inside word document >> upload the document inside an online SharePoint document library >> then the proprieties will be automatically populated inside SharePoint?

Answer 1

Hello @john john ,

When you upload files to the SharePoint Online Document Library, the SharePoint Library will auto fill in properties of files.

Please follow steps:

1. Go to Document Library >> Library settings >> Advanced settings >> enable "Allow management of content type" function >> OK
   
2. Return to the Library settings page, go to Columns section, click Add from existing site columns link.
   
3. On the Add Columns from Site Columns page, you could select these columns under the Available site columns List >> Add >> OK
   
4. When you upload file to Document Library, you will find some document properties auto fill to Library. This is because some properties in the file as metadata are auto mapped to SharePoint Online.
   

Thanks,
Echo Du

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Answer 2

ok thanks for your helpful reply.. i followed your steps and i am able to map the Status,Comments,title .. but i am not sure if we can create custom properties inside MS word and map them to SharePoint + if we can map the other properties such as Manager, company, etc..? i am asking if there is a built-in approach or using development approach such as creating a remote event receiver that can read the MS properties and populate the SharePoint list...

Answer 3

Look, first, at the mapped properties included with Word under the Insert > Quick Parts > Document Properties.

I do not have Share Point. My impression is that the mapping is from SharePoint to Word, and not the other way around but I am speaking out of ignorance.

I do know that SharePoint can add to that list under QuickParts.

See:

• http://addbalance.com/word/MappedControls.htm
• https://answers.microsoft.com/en-us/msoffice/forum/all/xml-location-of-document-properties-in-quick-parts/589d1c93-4c44-4ba4-9594-84632f182f3f

Answer 4

You can definitely do it. Its been a feature since SharePoint 2007. In your list of documents add the columns that you want and put data in them. You can put even put whole paragraphs if you would like. There are multiple ways you can do this and some are better than others.

Here is a quick way but not the best way. You will need to open the developer tab in word. Then click on the XML mapping pane. here you can pick the one with Sharepoint or XML in its name. and you will see the list of your custom columns. Now in the word document with the XML mapping pane open on the right, right-click the value you want, and insert the control.

You can now change the value in the control in word or open the document library and change the value in the column and it will sync both ways. If you send this document to someone else who does not have the SharePoint library, they will just see the values you entered. Kind of like Mail Merge.

You can then set the default XML for this document or document library to always show the SharePoint values.

Answer 5

How Update Property Sharepoint with VSTO Add-In of Word. ?