Question is about mailbox mapping options during Gmail to Exchange Online IMAP migration.

Question

I'm planning to migrate my personal Gmail account to Exchange Online. My goal is to have all my Gmail folders consolidated into a single folder within my Exchange mailbox. IMAP migration seems limited in this regard. Are there any recommended third-party tools or alternative migration methods that can handle folder consolidation during the process?

Answer 1

Hi @GARRE AKHIL ,

My goal is to have all my Gmail folders consolidated into a single folder within my Exchange mailbox.

You can use the import/export to PST feature within Outlook desktop client to accomplish this. Below are the general steps for your reference:

1.Configure the Gmail account into Outlook.

2.Go to File > Open & Export > Import/Export > Export to a file > Outlook Data File(.pst), Next:

3.Select the root folder of your gmail account and make sure the checkbox of "Include subfolders" is selected, click Next:

4.Click Browse to select a location to save the exported PST file and then click Finish, wait for a few moments for the procedure to complete.

5.Add your Exchange Online mailbox into Outlook, create a new folder for gmail by right clicking the root folder and choose New Folder, specify the name for it like "Gmail" :

6.Select the new created folder:

7.Go to File > Open & Export > Import/Export, choose Import from another program or file, Next, Outlook Data File(.pst):

8.Click Browse and navigate to the location you select in Step4 and select the PST file we created in previous steps. Click Next.

9.Choose "Import items into the current folder", Finish:

You'll see gmail data show up in the single folder we created for it in the Exchange mailbox:

Reference:

• Export emails, contacts, and calendar items to Outlook using a .pst file
• Import email, contacts, and calendar from an Outlook .pst file

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