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I have tried to explain the request in below format, Can anyone let me know the possibility for the below request to resolve.
Exchange Server 2016 - Enterprise Edition License is installed.
| Main Mailbox | The user is currently using with Outlook Application |
|---|---|
| Main Mailbox | The user is currently using with Outlook Application |
| Archival Mailbox | After 365 days, Emails from Main MailBox are moved to Archival Mailbox. |
| Exchange Server - Archival Mailbox - Current Status | |
| User - Allowed | Reply/Forward to Emails on Archival Mailbox |
| User - Allowed | Delete on Archival Mailbox |
| User - Allowed | Move Emails from Archival to Main Mailbox |
| Exchange Server - Archival Mailbox - Requirement | |
| User - Allowed | Reply/Forward to Emails on Archival Mailbox |
| User - Restricted | Delete on Archival Mailbox |
| User - Restricted | Move Emails from Archival to Main Mailbox |
Not possible, as the user is still an owner of his own mailbox, and any additional mailboxes "attached" to it, such as the Online Archive. You can address the deletion requirements by placing the mailbox on litigation hold, effectively ensuring any deleted item is still preserved, but there is no way to restrict moving of items.
Can I make archival as read only access to users ?
No, not with the built-in Online Archive functionality. The user "owns" the archive and has full access permissions on it.
Can you please share any step by step article for litigation hold
It's a simple cmdlet:
Set-Mailbox user@domain.com -LitigationHoldEnabled $true
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Just wanted to check if the answer shared below helped. If it helped, then would request you to please "Accept the answer" as it would be helpful to others in the community as well.
I have received. the below comments from Microsoft Forum. Also attached the link of the Microsoft Forum.
You can create a retention policy to move e-mail from the primary mailbox to the archive mailbox after 365 days. You can then create retention policy tags that apply to archive mailboxes and restrict users' ability to delete emails and move emails from archive mailboxes to primary mailboxes. To create a retention policy and retention policy tags, refer to the following for more details:
Retention tags and retention policies in Exchange Online | Microsoft Learn
Create a Retention Policy in Exchange Online | Microsoft Learn
Is there any update on this thread? If the issue has been resolved, please mark the helpful replies as answers, this will make answer searching in the forum easier and be beneficial to other community members as well. Thanks for your understanding.