Mail disclaimer - at the top of the email

Question

Hi
I'm trying to insert a disclaimer to external emails coming in to our orginazation.

So far I can only get the disclaimer to be at the bottom of the email. How can I get it up at the top of the email?

I've tried to search for answers for this specific problem, but with no luck.

Cheers, Dennis

Answer 1

Hi there,
See:
https://learn.microsoft.com/en-us/exchange/security-and-compliance/mail-flow-rules/disclaimers-signatures-footers-or-headers

Step 9 describes it:

If you have additional conditions or exceptions that you want to add, select More options at the bottom of the page, which will show additional settings. For example, to add the exception that prevents multiple disclaimers being added in an email conversation, select Add exception and then select The subject or body > Subject or body matches these text patterns, and then specify the words or phrases in your disclaimer. Or, to put your disclaimer at the top of the email message instead of the bottom, in Do the following, select Apply a disclaimer to the message > prepend a disclaimer.

Choose it from the pull down menu:

Answer 2

Hi @Dennis Bruun Christensen ,

Agree with Andy that you can click the "More Options" when creating the mail flow rule and select the "Prepend the disclaimer" to put your disclaimer at the top of the email message.

Or you can use the New-TransportRule cmdlet and set the value of the -ApplyHtmlDisclaimerLocation parameter to "Prepend", for example:

New-TransportRule -Name "External Disclaimer" -FromScope NotInOrganization -ApplyHtmlDisclaimerLocation Prepend -ApplyHtmlDisclaimerText "[EXTERNAL EMAIL]"  

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