Labeled PDF can be printed

Hannes Stauss 0 Reputation points


I have a sensitivity label applied to a word document that has only view permission:

Bildschirmfoto 2024-04-03 um 21.33.18

When I export the word document to a PDF and open it with Microsoft Edge, however, I can print the file and extract content from the file:

enter image description here

This essentially renders the applied label useless, because one can now print to PDF in order to remove the label.

How can I label a PDF that has only view permission without printing and copy and paste?

Thank you

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  1. Marilee Turscak-MSFT 33,801 Reputation points Microsoft Employee

    Hi @Hannes Stauss ,

    If you are the creator of the file, you cannot prevent creators from performing actions on their own documents. The creator has a separate set of permissions, not affected by the protection level/sensitivity label on the document (including printing), as detailed here:

    To add additional restrictions to printing in the browser, you could supplement by using Endpoint DLP.

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