Labeled PDF can be printed

Hannes Stauss 0 Reputation points
2024-04-03T19:45:30.1633333+00:00

Dear

I have a sensitivity label applied to a word document that has only view permission:

Bildschirmfoto 2024-04-03 um 21.33.18

When I export the word document to a PDF and open it with Microsoft Edge, however, I can print the file and extract content from the file:

enter image description here

This essentially renders the applied label useless, because one can now print to PDF in order to remove the label.

How can I label a PDF that has only view permission without printing and copy and paste?

Thank you

Azure Information Protection
Azure Information Protection
An Azure service that is used to control and help secure email, documents, and sensitive data that are shared outside the company.
515 questions
Microsoft Purview
Microsoft Purview
A Microsoft data governance service that helps manage and govern on-premises, multicloud, and software-as-a-service data. Previously known as Azure Purview.
923 questions
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  1. Marilee Turscak-MSFT 33,801 Reputation points Microsoft Employee
    2024-04-03T23:47:56.4866667+00:00

    Hi @Hannes Stauss ,

    If you are the creator of the file, you cannot prevent creators from performing actions on their own documents. The creator has a separate set of permissions, not affected by the protection level/sensitivity label on the document (including printing), as detailed here: https://learn.microsoft.com/en-us/azure/information-protection/configure-usage-rights#rights-management-issuer-and-rights-management-owner

    To add additional restrictions to printing in the browser, you could supplement by using Endpoint DLP.

    https://learn.microsoft.com/en-us/purview/dlp-configure-endpoint-settings

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