How can I get a report showing all folders/files that have been shared (internally & externally) on a SharePoint OnLine site

Mark Callan 0 Reputation points
2024-04-30T15:27:33.9133333+00:00

I need to get a report that will show all files/folders that have been shared within a SharePoint site.

I know we can see some data within the library permissions, but I need to see what exact file(s) have been shared under limited access

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  1. Haoyan Xue_MSFT 20,906 Reputation points Microsoft Vendor
    2024-05-01T02:35:02.65+00:00

    Hi @Mark Callan ,

    Thank you for posting in this community.

    To run the report on file and folder sharing in a SharePoint site(SharePoint)

    1. Open the site where you want to run the report
    2. On the Settings menu, click Site usage.
    3. In the Shared with external users section, click Run report.
    4. Choose a location to save the report, and then click Save.

    Report is titled "Shared with external users", but in fact - there are all shares, not only external.


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