pre-Purview cloud attachments

Question

Can Microsoft Purview collect cloud attachments linked in emails that were sent before Purview was available? For example, if a company was using SharePoint and OneDrive in 2019 and Purview was not released until 2021, could Purview collect cloud attachments in emails sent between 2019-2021?

Answer 1

@Steven Daroci - Thanks for the question and using MS Q&A platform.

Microsoft Purview collects cloud attachments as they exist at the time of collection; so, if the attachment was edited after transmittal, the attachment will reflect those edits. The possibility that a document has been edited is not a new one in discovery; it goes to the document’s admissibility not its discoverabilit

Cloud attachments are links to documents that are typically stored in SharePoint site and OneDrive. So instead of attaching an actual copy of a document in an email message or a Teams chat conversation, you have the option of sharing a link to the file. Cloud attachments are an effective way to share documents and collaborate with other people in your organization. But cloud attachments present challenges during the eDiscovery workflow because only the cloud attachment link and not the actual content in the shared document are returned in an eDiscovery search. To address this challenge, eDiscovery (Premium) provides two solutions for collecting cloud attachments:

• Collecting the live version of a document that is linked to in a cloud attachment.
• Collecting the version of the document at the time it was shared in a cloud attachment.

For more detailsm refer to Collect cloud attachments in Microsoft Purview eDiscovery (Premium).

Hope this helps. Do let us know if you any further queries.