How to give a manager Reviewer rights to their team's Outlook calendar

Question

I need help with assigning a manager the ability to see all of their team's calendar in full detail in Outlook. Our organization already shares busy and available times, but my manager wants to see all the details. I have updated the team's AD accounts, but I am unsure of how to proceed from there. Can someone guide me through the process via PowerShell?

Answer 1

You will need to add/update the Calendar permission entry on each member of the team. Something like this:

Add-MailboxFolderPermission alexW:\Calendar -User LeeG -AccessRights LimitedDetails

Rinse and repeat for each user, and be mindful that the name of the Calendar folder might be localized (for any non-English speakers).

If an entry already exists, you will need to use Set-MailboxFolderPermission instead. Refer to the cmdlet help for more info: https://learn.microsoft.com/en-us/powershell/module/exchange/add-mailboxfolderpermission?view=exchange-ps

Answer 2

Hi,

Welcome to the Microsoft forum.

Based on your description, my understanding is that you want to grant manager the  Reviewer rights to your team member's Calendar. Please point out any misunderstandings.

To accomplish this,you can try to run the following script:

# List of mailbox identities

$mailboxes = @(`user1@domain.com`, `user2@domain.com`) # Replace with actual mailbox identities

# The user to grant permissions to

$userToGrant = "manager" # Replace with actual mailbox identity

# The access rights to grant

$accessRights = "Reviewer"

foreach ($mailbox in $mailboxes) {

    # Construct the folder identity

    $calendarIdentity = $mailbox + ":\Calendar"

    # Grant the permissions

    Add-MailboxFolderPermission -Identity $calendarIdentity -User $userToGrant -AccessRights $accessRights

}

This is an example :

Hope this helps!