How to add a signature to a meeting invite in new Outlook

Gerry Pigney 25 Reputation points

In the old version of Outlook I could add my signature block to a meeting invite by selecting insert/signature. I can't see where this option is in new Outlook. My impression is that Microsoft has arbitrarily removed this functionality.

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  1. SokiGuo-MSFT 24,861 Reputation points Microsoft Vendor

    Hi @Gerry Pigney

    The option to add signature to a Calendar invite in the new Outlook it doesn't seem feasible at the moment.

    In addition, I have submitted this request on the official feedback portal. I will leave the link below so that you or others can also vote or comment there when they see this topic. Hopefully, Microsoft will take notice of this in the future.


    Thank you for your understanding and support!

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  1. Jing Zhou 3,660 Reputation points Microsoft Vendor


    Thank you for posting in Q&A forum.

    First of all, we regret for the inconvenience caused to your work. Based on your description, I have a general understanding of your question, please kindly refer to:

    On the View tab, select  View Settings

    1. Select Accounts > Signatures.
    2. Select  New signature, then give it a distinct name.
    3. In the editing box below the new name, type your signature, then format it with the font, color, and styles to get the appearance you want.
    4. Select Save when you're done.
    5. With your new signature selected from the list above the editing box, go to Select default signatures and choose whether to apply the signature to new messages and to replies and forwards.
    6. Select Save again.

    In addition, unluckily the option to add signature to a meeting invite in the new Outlook it doesn't seem feasible at the moment. We understand your feelings, but unfortunately, our forum does not have permission to help you change, because the default feature changes of the product are decided by the development team and the design team of the product. And about your suggestions, I also believe that this is the voice of many users, everyone is anxiously looking forward to early improvement, in order not to waste more time and better help you, I strongly recommend that you submit your valuable suggestions to outlook feedback so that relevant technical developers and designers can see your valuable suggestions. Please believe that the relevant departments of Microsoft will strive to improve themselves after seeing your valuable suggestions, and your valuable opinions will also help more users and make the work more efficient. Thank you in advance for your contribution!

    And about how to give feedback to outlook please kindly refer to Contact support and provide feedback in new Outlook for Windows - Microsoft Support

    In the meantime, you can also use this link to see if the feature you want to implement is already being developed by Microsoft, please also kindly click on it to get the development progress: Microsoft 365 roadmap

    Thank you in advance for your understanding.

    Best regards,

    Jill Zhou

    If the Answer is helpful, please click "Accept Answer" and upvote it.

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  2. Trautes, Jan-Niklas 0 Reputation points

    I got the exact same problem. My company is working on implementing a 3rd-party add-in to generally manage signatures which should solve this problem, however there are problems with the implementation in my country. In the meantime and as a workaround, I always open a normal email message and copy & paste the signature from there. Normally I really like the new Outlook, especially because it's much faster and I'm actually able to work with it, but things like this are just annoying. On another note, it seems like I can't add new paragraphs (Enter button) here when typing in a mobile browser, so sorry for the awful formatting...

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