Office 365 how to automatically remove canceled meetings from the calendar in a mailbox room?

Artur de Souza Aragão 0 Reputation points
2024-06-21T20:15:00.4366667+00:00

Office 365 how to automatically remove canceled meetings from the calendar in a mailbox room?

Dear,

I have a Mailbox Room configured to auto accept meetings, as well as limiting productive hours and preventing meetings from conflicting times. When the meeting conflicts, it is canceled, but it is not automatically deleted.

I looked for features that Exchange Online itself should have to automatically remove canceled meetings from this Mailbox Room's calendar, but as far as I've been able to find and receiving feedback from other analysts, this doesn't seem to be possible. I found some automations with VBA, but we are in 2024. In my opinion, this was already a process that should be intrinsic to Exchange Online.

I come to anyone who can guide me with procedures or documentation on how I could do to satisfy this, without these automations. And if there's no way, what would surprise me about Microsoft, how could I automate this in the cloud and how should I accomplish it?

Microsoft Exchange Online Management
Microsoft Exchange Online Management
Microsoft Exchange Online: A Microsoft email and calendaring hosted service.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Vasil Michev 99,936 Reputation points MVP
    2024-06-22T15:56:44.05+00:00

    You can do this via the Graph API or EWS, however you need to process the items individually. There is no automated solution, if that's what you are looking for. I suppose you can do something with Power automate flow, though again no ready-to-use template exists.

    Out of curiosity, why do you care about such items? They should not be interfering with the regular booking process, and given the large quota of a room mailbox in Exchange Online, I doubt they will cause issues on that front either.