Teams Capture for Keyword

Question

I am trying to consolidate all of my Outlook emails, Calendar events, and MS Teams chats into 1 file/document, so I can go to one place to see everything in chronological order based off a keyword.

In this case I want all of my emails to copy to a OneNote if the word "STRIDES" is in the subject or body. Then I want any calendar events with the same word anywhere in it todo the same. Lastly, I want any MS Channel or open chat with that word to go into this same OneNote. It is very inconvenient to search multiple platforms for the related information. Is there a way to do this? I could not find a Flow, Power App, Power Automate, anything that works so far.

I appreciate the support.

Answer 1

@Kerns, Jason W ,

From Teams side, it can capture the keyword from chats, teams and channels. Only administrator can export Teams chat history from eDiscovery.

From Outlook side, you can export the mailbox which stores your email, calendar items, and contacts by this article.

Then, manually integrating these data.

Currently, I did not find the automatic tool to realize this feature.

If you have any other requirements, please give us more information.

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Answer 2

You need to customize several Power Automate flows, one for each of the platforms(emails, teams, etc.) because a flow can have only one trigger.

As an example, below is the structure of the one triggered from an email:

Some caveats:

1. The above example only checks the message body for the keyword, you might need a parallel action in that to check for keyword in the subject; or create another flow to specifically check for keywords in subject
2. For your purpose, a Power Automate teams message trigger only works for messages posted in a specific channel of a specific Team. You will need to build multiple flows if keywords you want to capture are posted on multiple channels/multiple teams.