365 Calendar Management is frustrating! What are best practices? Why are there so many ways to create Calendars? Why isn't any one method that great?

Question

Shared Mailbox Calendar

Sharepoint Calendar

Public Folder Calendar

Personal Shared Calendar

Group Calendar

All of these have positive and negative things about them, but why can't any one Calendar just be simple? (basic Calendar where an Owner can manage who has access and can be added to Outlook easily). Before you say shared mailbox calendar, know that I created one and used the powershell command "Add-MailboxFolderPermission -Identity Calendar@domain.com:\Calendar -User user@domain.com -AccessRights Owner" and the user could share. I then made another shared mailbox with the same command and the user couldn't share. How? Why? I just want an easy, repeatable method to create, share, and manage a simple Calendar. Microsoft has made this impossibly infuriating to configure and have consistent. Which is best for what purpose? I need a best practice guide here.

Answer 1

Hi @BC，

Thank you for posting to Microsoft Community.

Based on your description, I understand that you are confused about the various types of Calendars.

However, if you want a simple calendar that allows owners to manage access rights.

You can share the Calendar with who you want as the following link Share and access a calendar as view-only in Outlook - Microsoft Support.

Also, as you said, the shared mailbox calendar can meet what you want, but you have some problems when using the Add-MailboxFolderPermission command.

You could refer to Add-MailboxFolderPermission (ExchangePowerShell) | Microsoft Learn for more information about the command.

If my answer is helpful to you, please mark it as the answer so that other users can refer to it. Thank you for your support and understanding.