How to schedule a reminder to be sent out to participants in a teams meeting

Question

I organise the Board calendar for several organisations. It is preferred to set up meetings for the year ahead in order that they get into peoples calendars. However, we regularly get "I can't find the link" calls/emails from Board members before the meeting - for a variety of reasons.

I want to set up my meetings so that an automatic reminder is sent out from Teams to Board members 36 hours in advance of the meeting without my intervention.

But I cannot see any way of doing this. The only information I can find relates to a reminder within ones own calendar or Teams invites being resent where a change has been made - nothing about scheduled reminders.

Answer 1

Hi @Tom Mitchell

There is currently no feature in Teams to send reminder emails to attendees.

However, attendees can set it up in Outlook (they need to set it up manually), select a meeting, and choose how long before the meeting to remind them.

You can also try to automate this process using Power Automate. When a meeting is about to start, Power Automate automatically sends emails to attendees. For specific steps, please refer to this document.

If you want to use this feature in Teams, you can send a feedback directly to Microsoft Feedback to add it in future updates.

Many features of our current products are designed and upgraded based on customers’ feedback. With requirements like this increase, the problem may well be released in the future.

Thanks for your understanding and support.

Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.

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Answer 2

New Outlook and Outlook on the Web now have a feature to schedule future reminders to attendees of an event. https://timelier.com/blog/how-to-send-automated-reminders-for-outlook-calendar-events/ (Classic Outlook for windows does not have this feature.)