I am working in retail company . where We want to automate our task , currently We are working on power bi free service. Now we want to purchase power bi pro license. So do we need Microsoft 365 or Azure account to buy power bi pro license or we can directly buy license. And if I can do that so can i buy license using my personal mail or do I need work mail for purchase and sign in into power bi desktop and service?

Hi kricy gundarania , Thank you for reaching out to us on Microsoft Q&A forum. No, you cannot buy a Power BI Pro license with a personal email account. You need a Microsoft 365 or Azure AD account (work email) to purchase and use Power BI Pro. Power BI doesn't specifically restrict the use of Hotmail accounts for licensing or subscription purposes. However, there could be certain limitations or issues related to using Hotmail accounts with Azure subscriptions, which might indirectly affect Power BI access. Power BI has some restrictions on using email addresses from consumer email services or telecommunications providers for sign-ups. "To complete the signup process, you'll need to use an email address provided by your work or school ". This requirement ensures security and compliance with organizational policies. If you are still facing any issue, please let us know in the comments. We are glad to help you. If the information is helpful, please Accept Answer so that it would be helpful to community members. Thank you.

Can I buy power bi pro license without having Microsoft 365 or Azure AD account? And If I Buy pro license using personal mail so can I use same mail to sign in power bi desktop and service?

Accepted answer

Syed Saleem Peera 6,485 Reputation points Microsoft Vendor

2024-07-19T05:52:17.25+00:00

Hi kricy gundarania,

Thank you for reaching out to us on Microsoft Q&A forum.

No, you cannot buy a Power BI Pro license with a personal email account. You need a Microsoft 365 or Azure AD account (work email) to purchase and use Power BI Pro.

Power BI doesn't specifically restrict the use of Hotmail accounts for licensing or subscription purposes. However, there could be certain limitations or issues related to using Hotmail accounts with Azure subscriptions, which might indirectly affect Power BI access.

Power BI has some restrictions on using email addresses from consumer email services or telecommunications providers for sign-ups. "To complete the signup process, you'll need to use an email address provided by your work or school". This requirement ensures security and compliance with organizational policies.

If you are still facing any issue, please let us know in the comments. We are glad to help you.

If the information is helpful, please Accept Answer so that it would be helpful to community members.

Thank you.
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1 person found this answer helpful.
kricy gundarania 20 Reputation points

2024-07-19T06:10:40.7833333+00:00

Thank for this clarification. I have read so many thing about purchasing pro license, so I am confused. Now As per your answer , do my company need to purchase Microsoft 365 for purchase pro license?

Syed Saleem Peera 6,485 Reputation points Microsoft Vendor

2024-07-19T06:29:29.8133333+00:00

Hi kricy gundarania,

You don’t need to purchase Microsoft 365 to buy Power BI Pro licenses. They can be purchased separately.

However, if your company already uses Microsoft 365, integrating Power BI Pro with your existing Microsoft services can be convenient and provide additional benefits, like seamless collaboration and integration with other tools.

To summarize:

Power BI Pro License: Can be bought independently and does not require a Microsoft 365 subscription.

Microsoft 365 Subscription: Optional but can offer additional benefits and integration features.

If you are still facing any issue, please let us know in the comments. We are glad to help you.

If the information is helpful, please Accept Answer so that it would be helpful to community members.

Thank you.

kricy gundarania 20 Reputation points

2024-07-19T06:53:11.1933333+00:00

Thanks. Now got some clarification. So In my case , In my organization me and my manager needs all access on same report and other only need view access. So me and managers need to buy Power BI Pro License Independently? Or we can buy single pro account for share same access? Additionally other who need view access only, does they require any license?

Syed Saleem Peera 6,485 Reputation points Microsoft Vendor

2024-07-19T07:01:56.69+00:00

Hi kricy gundarania,

You and your manager: Need individual Power BI Pro licenses for full access and collaboration.

Viewers: Need Power BI Pro licenses unless you use Power BI Premium. With Premium, viewers do not need Pro licenses.

If you are still facing any issue, please let us know in the comments. We are glad to help you.

If the information is helpful, please Accept Answer so that it would be helpful to community members.

Thank you.

kricy gundarania 20 Reputation points

2024-07-19T07:19:14.41+00:00

Thanks for this information. This is what I needed.

Syed Saleem Peera 6,485 Reputation points Microsoft Vendor

2024-07-19T09:19:17.4566667+00:00

Hi kricy gundarania,

Glad to hear that your issue got resolved. Please don't hesitate to reach out to us if you have any further queries.

Thank you.

kricy gundarania 20 Reputation points

2024-07-19T10:16:44.0766667+00:00

Hi Syed Saleem Peera,

Can you make aware about in which situation we need Microsoft365 or Azure AD account for power bi?

Syed Saleem Peera 6,485 Reputation points Microsoft Vendor

2024-07-19T10:47:44.4166667+00:00

Hi kricy gundarania,

Thank you for your patience,

Microsoft 365 or Azure AD Requirement:

To Purchase Power BI Pro: You need a Microsoft 365 or Azure AD account. Personal email accounts (e.g., Gmail, Hotmail) cannot be used.

To Use Power BI Services: A Microsoft 365 or Azure AD account is required to sign in and use Power BI Pro features in Power BI Desktop and Power BI Service.

Summary:

Without Microsoft 365 or Azure AD: Limited to basic Power BI Desktop usage with no sharing or collaboration.

With Microsoft 365 or Azure AD: Full access to Power BI Pro features, including sharing and collaboration.

If you are still facing any issue, please let us know in the comments. We are glad to help you.

Thank you.

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kricy gundarania 20 Reputation points

2024-07-19T11:35:29.6+00:00

Hi Syed Saleem Peera,

Thanks for making me clear on this point.

So currently my organization does not have Microsoft 365 or Azure AD account. Now they want that whatever I develop in Power BI, my manager can access all of that and other people from organization can View reports.
As per your answer we need Microsoft 365 or Azure AD account for Sharing and collaboration?

Also I need to manage all power bi access then I will be power BI administrator.
For all this we need to buy Microsoft 365 where I will be administrator ? Correct..?

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kricy gundarania 20 Reputation points

2024-07-19T12:00:37.43+00:00

Hi ,

Thank you for clarifying that point.

Our organization does not currently have Microsoft 365 or Azure AD accounts. We need to ensure that whatever I develop in Power BI can be accessed by my manager and other team members within the organization.

Based on your previous answer, do we need Microsoft 365 or Azure AD accounts for sharing and collaboration in Power BI?

Additionally, does this mean I will be responsible for managing access as the Power BI Administrator? If so, do we need an organizational Microsoft 365 account where I will hold global administrator rights?

Syed Saleem Peera 6,485 Reputation points Microsoft Vendor

2024-07-22T04:03:37.2366667+00:00

Hi kricy gundarania,

Thank you for your patience,

Yes, to enable sharing and collaboration in Power BI, your organization needs a Microsoft 365 or Azure AD account. Without these, you can only use Power BI Desktop for personal report creation, but you won't be able to share reports or collaborate with others.

Sharing and Collaboration:

Microsoft 365 or Azure AD Required: To share Power BI reports and dashboards with others in your organization, all users need to have a Power BI Pro license. Power BI Pro licenses are managed through Microsoft 365 or Azure AD accounts.

Access Control: With these accounts, you can control who has access to your reports, set up permissions, and ensure that team members, including your manager, can view and interact with the reports.

Power BI Administration:

Administrative Tasks: As a Power BI Administrator, you'll need to manage user access, assign licenses, and oversee report sharing. This requires an organizational Microsoft 365 account with appropriate administrative rights.

Global Administrator Role: Typically, you'll need a role such as Global Administrator or Power BI Service Administrator within Microsoft 365 to perform these tasks effectively.

Summary:

Without Microsoft 365 or Azure AD: You can only use Power BI Desktop for personal report creation, with no sharing or collaboration capabilities.

With Microsoft 365 or Azure AD: You’ll be able to share reports, collaborate with your team, and manage access effectively as a Power BI Administrator.

Thank you.

kricy gundarania 20 Reputation points

2024-07-22T04:52:50.0966667+00:00

Hi Syed Saleem Peera,

Thank you for your explanation.

Syed Saleem Peera 6,485 Reputation points Microsoft Vendor

2024-07-22T04:54:47.66+00:00

Hi kricy gundarania,

Glad to hear that your issue got resolved. Please don't hesitate to reach out to us if you have any further queries.

Thank you.
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Can I buy power bi pro license without having Microsoft 365 or Azure AD account? And If I Buy pro license using personal mail so can I use same mail to sign in power bi desktop and service?

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