How do I create a SharePoint list with global access permissions for all websites?

Question

How do I create a SharePoint list with global access permissions for all websites?

Add-in Developer 5

I want to create a SharePoint list that can be used by all SharePoint websites. This list should be automatically accessible to newly created websites as well(when a new web site is created).

SharePoint list will be used in a SharePoint SPFx extension.

await sp.web.lists.getByTitle("GlobalConfig")

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Answer 1

Xyza Xue_MSFT 30,241 Microsoft External Staff

Hi @Add-in Developer ,

Thank you for posting in this community.

Ensure that the list has the appropriate permissions set so that all users can access it(can be used by all SharePoint websites). You can use the “Everyone except external users” group to grant read or edit permissions.

Here are steps:

1.Enable Everyone group in site level, Setting->Site information->Public - anyone in the organization can access this site.

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2.List settings->Permissions for this List> Stop Inheriting Permissions> Grant Permissions> Enter the Everyone Except External Users group and select it> Show options> Select Edit/Read as permission level> Share.

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Add-in Developer 5 Reputation points

2024-07-22T09:40:13.0733333+00:00
Thank you very much for the answer.

I tested this on my environment. Below are the steps I follow.

Log in as site admin user and create a List. List is created under my list and give the 'Everyone Except External Users group' group edit permission.

Log out and log in as a normal user and created a new web site. Web site is marked as 'Public' as well.

I was not able to access(through my extension) the List I created with admin user.
Add-in Developer 5 Reputation points

2024-07-22T10:01:54.33+00:00
Thanks for the answer.I tested this on my environment. Following are the steps I follow,

Log in to the SharePoint as admin user and created a List.

Add the edit permission to 'Everyone Except External Users group' group.

Log in to the SharePoint as normal user and created a new web site.

Try to access the List(by title) on new web site.

I was not able to access the List from new web site
Add-in Developer 5 Reputation points

2024-07-22T10:35:22.6+00:00

Update :

This is how the code is checking List is available for the web site.

sp.web.lists.ensure("Name", "Name", 100, false, { Hidden: true });

This code is creating a hidden list under the current web site if List is not available. .

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How do I create a SharePoint list with global access permissions for all websites?

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