How do you post an adaptive card from a workflow as an application and not your own user?

Question

Hello,

since Microsoft is retiring the Incoming Webhook connectors (and yes I have read that they postpone the retirement, but still we need a usable solution until the end of next year), I have tried to migrate our company webhooks to the Teams Workflow app. Our current webhook posts a message in a channel in our team.

However we have two problems with the flow that is created by the suggested "Post to a channel when a webhook request is received" template:

1. The flow is only available for me personally. I have added the Workflow app to the channel, but when I add a flow there, it stays empty in that tab and the flow was added to my personal flows instead. I believe that I need to choose the channel/team as the connection inside the flow, but I can only add myself as the connection. How do I choose the team as the connection? (Please dont recommend me to just "share" the flow with my colleagues, because 1. I cannot choose the whole team there and I cannot add each user one by one and 2. it would still use MY connection, so everyone could post stuff with my account, that is a no go).
2. When the flow is triggered and uses the "Post card in chat or channel", it uses my username as the sender in that channel as "[MY NAME] via Workflows". I do not want it bound to me, since it is an application that sends the message and if I leave the company we do not want to change every single webhook. So how do I let an application/bot be the sender of the message?

Sadly I cannot find any documentation for these things. The link above only mentions "it works via workflows", but not where we can find it. Since the old webhooks could do all this and you deprecate them, you should advice us on how to implement the same functionality with your new tool.

I realize that the deprecation has been postponed, but that still means we need to migrate one day, so we need a solution for this.

Thanks in advance!

Answer 1

Thanks for raising your query and we completely understand your concern.

1. If you create a workflow to post notification to any team's channel, the flow will get added to your personal flows. This is by design. You can share the created flow; however, you do not want to go through that process. We understand your concern. We will check this with engineering team if there is any alternative and if we get any info about alternatives, we will inform you in this thread.

2.If you send by using option 'Flow bot', it will send as "[Your NAME] via Workflows" and if you send by using option 'User', it will send as "[Your NAME]"
You can also choose Power Apps option. FYI Post as Power Apps can only be used to send Cards for Power Apps into Teams. Please add Cards for Power Apps action in your flow.

We will share these above raised concerns/feedback with engineering team and will notify you in this thread once we have any further update. Thanks!

Answer 2

Hello Microsoft,

I have been struggling with the above problem for months and don't see any other option than to use another tool than Microsoft Power Apps. First you remove Teams webhooks and we people had to migrate to Power Apps which was already a struggle since documentation on how to migrate was almost not to be found. Now you are offering a solution that does by far not suffice for many real world use cases.

Nobody wants to get an alert and see the developer as a sender. Moreover, the developer who created the flow does not get notified in Teams even if channel settings are done accordingly. Really a bad solution that you should finally start to fix instead of letting people stand in the rain. For how long have you been promising a solution from the technical team and there is still none. Want me to call Bill?