How to export a Teams chat conversation in a readable format like .txt file after a user has left the organization?

Mohd Ishaque 0 Reputation points
2024-08-02T00:12:43.16+00:00

What is the process to export a chat conversation between two people in Microsoft Teams in a readable format such as a .txt file? The chat involves a user who has left the organization.

Microsoft Teams
Microsoft Teams
A Microsoft customizable chat-based workspace.
10,894 questions
0 comments No comments
{count} votes

3 answers

Sort by: Most helpful
  1. Anonymous
    2024-08-02T02:30:51.1833333+00:00

    Hi @Mohd Ishaque

    While there's no direct export chat function within Teams itself, you can follow these steps to manually save or export the chat content:

    1.Copy and Paste Method:

    • Open the Microsoft Teams app.
    • Navigate to the chat you want to export.
    • Scroll through the chat history to load all the messages you want to save. - Click and drag your cursor to highlight the text you want to copy.
    • Use (Windows) or (Mac) to copy the highlighted text. - Open a text editor (like Notepad, Microsoft Word, or any other document editor). Ctrl + CCmd + C
    • Paste the copied text using (Windows) or (Mac). Ctrl + VCmd + V
    • Save the document with a suitable name and file format.

    2.Using Microsoft Teams Compliance Center:

    If you have the right permissions within your organization, you can use the Microsoft Compliance Center to export chat conversations:

    • Go to the Microsoft 365 compliance center (compliance.microsoft.com).
    • Sign in with your administrator credentials.
    • Navigate to "Content Search" under the "Solutions" section.
    • Create a new search query to find the specific Teams chats.
    • Once the search completes, you can export the results to a ZIP file.

    If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.



  2. Deleted

    This answer has been deleted due to a violation of our Code of Conduct. The answer was manually reported or identified through automated detection before action was taken. Please refer to our Code of Conduct for more information.


    Comments have been turned off. Learn more

  3. Deleted

    This answer has been deleted due to a violation of our Code of Conduct. The answer was manually reported or identified through automated detection before action was taken. Please refer to our Code of Conduct for more information.


    Comments have been turned off. Learn more

Your answer

Answers can be marked as Accepted Answers by the question author, which helps users to know the answer solved the author's problem.