MS Teams Calendar App

Question

Hello - I have added the Calendar app in Teams (Using this to track Time-Off for users). I'm trying to figure out how to perform the following:

1. Create an Event in Teams that also creates the same event in my personal Outlook calendar.
2. This event should NOT send any notifications/activities to other team members.

Another goal is to be able to create Events like Holidays. However, it should not be tied to the Organizer's personal calendar. Just a stand-alone event in the Teams calendar.

Answer 1

Hi @Tristan

If you want to create an event in Microsoft Teams and make sure it also shows up in your personal Outlook calendar without sending notifications to other team members:

Select the Calendar app in Microsoft Teams, usually in the left navigation bar. Click the New Meeting event and in the Add required people field, add only your own email address, or make sure that you are the only required attendee in the Scheduling Assistant interface. This will ensure that the meeting invitation is only sent to you and no one else is notified.

Once the meeting is created, the Teams calendar and Outlook calendar will automatically sync and it will show up in your personal Outlook calendar after a while.

In addition, if you want to create a holiday event, please follow the steps below:

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Answer 2

Hi @Tristan

According to our test, when I create a meeting alone, the meeting will be displayed in my Teams calendar and Outlook calendar. At this time, if I cancel the meeting in Teams or Outlook, the meeting schedule will disappear from the Teams calendar or Outlook calendar and will no longer be displayed.

When I add an attendee and create a meeting, this event will be displayed in both of our Teams calendars and in the Outlook calendar at the same time. At this time, if the participant cancels the meeting in Teams, the meeting will be displayed as canceled from the Outlook calendar and the Teams calendar. But if the meeting creator cancels this schedule, it will also disappear from the attendee's calendar.