How to modify Teams Calendar App to connect with Outlook

Question

Hello,

Is there an MS Teams configuration for the Calendar App? wherein, when an event is created, it also syncs with my personal calendar? However, without having Teams send notifications/activities to other team members?

Answer 1

@Tristan

Microsoft Teams has its own calendar functionality that integrates with your Office 365 (or Microsoft 365) calendar, so any events created in Teams will also appear in your Outlook calendar if you are using the same account. However, syncing events created in Teams with a personal calendar (such as Google Calendar) without affecting other team members requires a few steps:

1. Outlook Integration (if using an Office 365 or Microsoft 365 account):

• Ensure your Office 365 or Microsoft 365 account is set up in both Teams and Outlook.
• • Events created in the Teams calendar should automatically appear in your Outlook calendar, and vice versa.

2. Sync Outlook with Google Calendar:

• You can use third-party tools like Zapier or Microsoft Power Automate to set up a flow that syncs your Outlook calendar with your Google Calendar.
• Another method is to publish your Outlook calendar to the web and then subscribe to it in Google Calendar. Note that this method is read-only.

3. Disable Notifications for Team Members:

• When creating an event in Teams, you can adjust the notifications settings. For example:
• Create the event in your personal calendar within Outlook, which syncs with Teams but doesn't necessarily send notifications to team members.
• Avoid adding team members as attendees if you don't want them to receive notifications.

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