How do I use a single approval workflow for multiple SharePoint sites?

Question

I am trying to implement a document approval workflow for my company. I have setup something that works in Power Automate that works well. The problem is that the first step in the flow requires you to specify a single SharePoint site collection to apply the flow. My company has hundreds of SharePoint sites that require the exact same approval process. Is there a way to apply a single workflow across multiple sharepoint sites? The maintenance for the current process does not seem reasonable.

Answer 1

Hi, @CBone ,

Basically, The Flow triggers listen to and raises events for each individual list or document library. So, out of the box, we can't create one Flow that listens to every list or library. Power Automate does not yet allow for Flows to be connected to more than one list/library.

So if we want to listen to events to multiple lists, we need to deploy the same number of flows with corresponding triggers.

Here is an option you can try: http://johnliu.net/blog/2019/3/one-flow-to-handle-them-all-how-to-subscribe-to-multiple-sharepoint-lists-with-one-flow

Another workaround with recurrence trigger: https://powerusers.microsoft.com/t5/Building-Flows/Compose-1-flow-that-runs-on-multiple-Sharepoint-lists/td-p/271584

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