Microsoft 365 Office Only Prevent Download or Print Company Data

Leo Johnson 151 Reputation points

Hi all,

We have reeived a question from one of customers about data protection.

They have a large amount of Microsoft e365 F1 users and the company would like to prevent downloading or printing of files stored in Microsoft 365.

Is it possible to have the Office Online users access the files online, without the possibility to download or print the files?

Customer has a mix of Microsoft 365 F1, F3 and E3 licenses.

Please help me answer this question.


Microsoft Office Online Server
Microsoft Office Online Server
Microsoft on-premises server product that runs Office Online. Previously known as Office Web Apps Server.
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Office Management
Office Management
Office: A suite of Microsoft productivity software that supports common business tasks, including word processing, email, presentations, and data management and analysis.Management: The act or process of organizing, handling, directing or controlling something.
2,016 questions
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2 answers

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  1. Emi Zhang-MSFT 22,161 Reputation points Microsoft Vendor

    Hi @Leo Johnson ,
    Based on your description, I suggest you post this issue Microsoft 365 admin forum:

    The reason why we recommend posting appropriately is you will get the most qualified pool of respondents, and other partners who read the forums regularly can either share their knowledge or learn from your interaction with us. Thank you for your understanding.

    If the response is helpful, please click "Accept Answer" and upvote it.
    Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

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  2. Trevor Seward 11,691 Reputation points

    Sensitivity Labels would be the primary way to do this:

    Note that you may need additional licensing, but this is the only way to fully protect documents, including blocking the ability for a user to take a screenshot of the document.

    Unfortunately, there's no workaround for licensing.

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