(Sharepoint) Create metadata based on folder or filename

Menno Diesveld 1 Reputation point
2020-12-22T08:28:56.827+00:00

Hi,

I'm working on a new libary, i want to migrate the old "Explorer" folder libary to a new metadata based structure. At this moment there are over 1000 files in different folders. Now i want to add the metadata to the file based on the folder name or based on the file name. I already tried to do this using MS Flow, but i have no idea how to get this working.

Can somebody point me in the right direction?

Thanks in advance

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  1. Jerry Xu-MSFT 7,921 Reputation points
    2020-12-23T08:00:26.1+00:00

    Hi, @Menno Diesveld ,

    If you want to use Flow to upload files, you will need to use File System actions. This connector needs to have On-Premise Data Gateway configured before. As I am not an expert on Power Automate, you can have a test about it and post in Power Automate Forum for more information.

    Here are some tutorials on configuring Data Gateway:

    accessing-your-on-prem-data-using-on-prem-data-gateway

    use-local-file-system-with-microsoft-flow-fa6a2caaa1c3

    And you can take using PowerShell as an option. With Pnp module, we can easily use Add-PnpFile to upload files to SharePoint library with required metadata value.

    Here is my demo: 

    #Skip this line if you have installed PNP module  
Install-Module SharePointPnPPowerShellOnline  
Connect-PNPOnline -URL <siteURL>  
Add-PNPFile -Path "<FilePath>" -folder "Shared Documents" -values @{Title="FolderName"}

    This simple script uses file path to upload the file to Documents, setting the title to be FolderName.
    50794-image.png

    And according to your description, you need to use the folder name as the metadata. So how is the folder name located in the path? Does it has a fixed location or with any other rules? And how many fields will need to be handled?

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