How to share my calendar within organization?

Question

Hello,

I am not sure why we can not share calendars in the organization. We use free basic Microsoft plan.

I see an option to share calendar with people in my organization, but still we could not see other people's calendars. Creating group calendar is not an option.

In order to see each other's activities every one of us had to share calendar with colleagues individually (not efficient, considering we get new employees).

So my question is -how to use this share with "people in my organization" option?

I have read AI generated answer. It is all enabled, but it doesn't work for us.

Answer 1

To share calendars within your organization, you can enable external calendar sharing for all users in your organization. Once sharing is enabled, users can use Outlook Web App to share their calendars with anyone inside the organization. People inside the organization can view the shared calendar along with their own calendar. To enable calendar sharing, follow these steps:

1. In the Microsoft 365 admin center, go to Settings -> Org Settings.
2. On the Services tab, select Calendar.
3. On the Calendar page, choose whether you want to let users share their calendars with people outside of your organization who have Microsoft 365 or Exchange. Choose whether you want to allow anonymous users (users without sign-in credentials) to access calendars via an email invitation.
4. Choose what type of calendar information to make available to users. You can allow all information, or limit it to time only or time, subject, and location only.

Once sharing is enabled, calendar owners can extend invitations to specific users. To share your calendar, sign in to your Microsoft 365 account using a web browser and select Calendar -> Share. Type the name or email address of the person you want to share your calendar with in the Share with box. This box works just like the To box in an email message. You can add more than one person to share your calendar with.

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References:

• Share Microsoft 365 calendars with people outside your organization
• Sharing calendar and contacts in Microsoft 365

Answer 2

By default, people within your own organization can see free/busy for each other, there's no need to configure anything. This is controlled by the permission entry for the "Default" principal on each user's calendar, but said permission can potentially be overridden by an administrator (or the user themselve). If you are able to check via PowerShell, here is the relevant cmdlet:

Get-MailboxFolderPermission user@domain.com:\Calendar

(note that the Calendar folder name might be localized in your native language, in which case you have to provide the correct name)

As an end user, you can also check this via Outlook/OWA - go your Calendar and use the menu to open the Permissions dialog. Therein, locate the topmost entry ("My organization" or "People in my organization") and check the permission level - it should be set to "Can view titles and location" or "Can view all details"

For the sake of completeness, here's how to change the permissions on all users within your company:

$calendars = Get-Mailbox -RecipientTypeDetails UserMailbox | Get-MailboxFolderStatistics -FolderScope Calendar | ? {$_.FolderType -eq "Calendar"} | select @{n="Identity"; e={$_.Identity.ToString().Replace("\",":\")}}

$calendars | % {Set-MailboxFolderPermission -Identity $_.Identity -User Default -AccessRights LimitedDetails} 

Answer 3

Hi @Justina Zokaitė ,

Welcome to our forum!

I see an option to share calendar with people in my organization, but still we could not see other people's calendars

Do you want to open other people's calendar in your Outlook desktop client?

If so, please refer to the following official articles:

• Share and access a view-only calendar in Outlook
• Then try to open the calendar that you have permission to access in your Outlook:

Hope to help you!

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