Best practice, 6 Teams with 6 private channels or 36 separate Teams.

Question

So a customer currently has 6 departments with a file share for each department with 6 subfolders each, hosted on a fileserver.

The company wants to migrate this data to Teams, however the current subfolders should all be separate document libraries. Not all members of a department are allowed access to all subfolders, currently handled by security groups.

I know that a standard channel in a Team is accessible by all Team Members and I do not want to start messing with custom access rights.

What would be best practice here? Create 6 Teams with 6 Private Channels in each Team? Or would it make more sense just creating 36 Teams? what would be the advantages or disadvantages?

team named "Team Sales" members user a,b,c

channels named "Invoices" and "Archive" various members for certain channels.

vs

"Team Sales Invoices" member users a,b

and

"Team Sales Archive" member user c

Answer 1

Hi @Caspar - ABO

Based on your description, we recommend that you create 6 teams and 6 private channels for each team.

Shared files for each department can be saved in the team's General channel (which is automatically created when the team is created), and files in subfolders can be saved in separate private channels.

Each private channel has its own SharePoint site. The separate site is to ensure that only members of the private channel can access private channel files.

For more information about teams and private channels, please refer to the document:

Overview of teams and channels in Microsoft Teams

IT Admins - Private channels in Microsoft Teams

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Answer 2

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