Microsoft Teams schedule meeting greyed out due to calendar permissions

Question

We have a client that wants to use Microsoft Teams for video meeting. At the moment their mailserver is still on-premise without being a Hybrid setup. This means that Microsoft Teams has no access to their Exchange calendars. For now this is by design and company policy. Because of this the button to schedule a meeting is greyed out. Teams itself works great otherwise for chats, instant meetings and files using sharepoint/onedrive.

Is there any way at all to activate this button? Other than going the Hybrid of Full Cloud way? The only thing they would like is to schedule a meeting upfront and simply copy and paste the session id and password into their email manually and send it out to several people. Services like Google Meet allow scheduling without calendar access... Copy paste works great.

I suppose there is no way around this but I'm asking anyway. They are uncomfortable setting up the mailserver as Hybrid as they are not sure what route they want to take going forward.

Their complaint is that meetings cannot be scheduled simply because there is no access to their calendars.

In Dutch language:

Answer 1

Hi @Caspar - ABO

According to our official documentation, users with on-premises hosted mailboxes must be synchronized with Microsoft Entra ID. In addition, they could manage meetings if the requirements listed on Requirements for mailboxes hosted on-premises section are met.

After meeting the above requirements, make sure the integration between Teams and Exchange is configured correctly, even in an on-premises environment. If you still can't schedule meetings, please log in to the Teams admin center as an administrator, where you can manage and assign user meeting policies to allow users to create meetings.

https://learn.microsoft.com/en-us/microsoftteams/settings-policies-reference?WT.mc_id=TeamsAdminCenterCSH#meeting-scheduling

Alternatively, you can schedule meetings through Outlook.

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