How to fix the town hall meeting problems on teams?

Question

To find out who the specific attendees are, we need a different method since, upon entering the town hall meeting room, the producer and presenter are unable to see the individual attendees and can only view the total number. All the invitees have already been invited, but we need to access a list or record to identify them individually.

Answer 1

@Cassie ZHAO

To identify the specific attendees of a meeting in Microsoft Teams, you can follow these steps:

1. Before the Meeting:
   • Ensure that you have created the meeting in advance and invited the desired participants.
2. During the Meeting:
   • If you are the meeting organizer or presenter, you can use the "Participants" panel to see who is currently attending the meeting. Click the "Show participants" button (an icon with two people) on the toolbar.
3. After the Meeting:
   • Once the meeting has ended, you can download the attendance report if you are the meeting organizer. Here's how to do it:
     1. Go to the "Calendar" in Microsoft Teams.
     2. Find the meeting that you want the attendance report for and click on it.
     3. In the meeting details, you should see an option labeled "Attendance" or "Attendance report." Click on it.
     4. Download the attendance report, which typically comes in a CSV format. This report will list the attendees, along with details such as when they joined and left the meeting.

If you need a historical list of attendees for past meetings, you will have to ensure that attendance reporting was enabled and utilized for those meetings, as Teams doesn't automatically log detailed attendee lists for every meeting by default.

Reference:https://support.microsoft.com/en-us/office/town-hall-insights-in-microsoft-teams-def99575-61bf-4ea2-ad0e-c6e75dce7741

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