SharePoint Version history limits

Question

Hello!
We have a SharePoint environment with multiple sites. Previously, the Version History limit was set to 'Automatically,' but we now want to change it to 'Manually' with a specific time period. According to the setting description, 'This setting does not apply to existing OneDrive accounts or SharePoint document libraries.'

How can we apply this change to all existing sites and files?

Answer 1

@AllenXu-MSFT ,
Here’s how you can do this:

1. Go to the document library you want to modify.
2. Click on the Settings gear in the top-right corner, then select Library settings (or go to Site Settings > Library settings).
3. Under General Settings, click on Versioning settings.
4. Select Manually for versioning.
5. Specify the number of versions you want to retain or set it to retain versions for a specific time period.
6. Save the settings.

In Powershell use Set-PnPList cmdlet.

This answers the initial question.

Answer 2

Hi @Artem Shaturskyi,

I‘m afraid this is a known limit in SharePoint. For existing OneDrive accounts or SharePoint document libraries, we cannot apply this change. But these settings apply universally to all new libraries, whether on existing or new SharePoint sites, and on default libraries on new OneDrive sites.

In one word, changes to SharePoint Version history limits can apply to new libraries in existing sites but cannot apply to existing libraries.

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