Issues with Calendar Meetings In Microsoft Outlook(Recurring and Forwarded Meetings)

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Issues with Calendar Meetings In Microsoft Outlook(Recurring and Forwarded Meetings)

Joshua Henderson (NXC-ATL) 0

My organization has a Room Resource that was created Specifically to manage the calendar for our main meeting rooms. I am having a issue where recurring meetings as well as meetings that i forward to the calendar aren't showing up. Everything else seems to be working fine though. If i go to new event in calendar and make a event it shows up immediately no issues. Its just forwarded events(So meetings that someone created outside of the boardroom calendar that are then sent to it) and recurring events that don't seem to be created properly?

Any ideas/troubleshooting steps i can try to resolve this?

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Answer 1

Hi @Joshua Henderson (NXC-ATL)

Welcome to our forum!

Does the issue occur on the Outlook desktop client? To further confirm if the issue is more related to Outlook desktop client, if possible, please log in to your web mail and do the same test to check if the issue persists.

What is the version of your Outlook? It is recommended that you please check the Outlook client version (File>Office Account>Product Information) and try to upgrade to the latest version to see if the problem is resolved.

How did you forward the recurring meetings? Could you describe the detailed operation?

Based on my research, i could send recurring meetings by going to Right-click meeting>Forward>Forward Series>Add outside receiver, edit and then send, it could appear normally on the outside receiver's calendar (Need to be accepted before it can be displayed properly), and it will send a notification to the conference sponsor, you may refer to my steps to try again.

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If the problem persists both on the Outlook Desktop Client and Web, perhaps you may want to consider re-creating a series of meetings and re-forwarding to see if the problem persists,.

If it persists just on Outlook Desktop Client, and the Web test works fine, considering data file corruption, it is proposed that you create a new profile, re-add your account to the new profile and check if the same issue still occurs.

Hope it helps!

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Joshua Henderson (NXC-ATL) 0 Reputation points

2025-02-06T15:10:06.1133333+00:00

Thanks for the response Joan.

Yes This issue occurs on the desktop and web version of outlook, and the desktop verison is up to date.

I forwarded the meetings by clicking the meeting itself in the calender, followed by the Blue Foward Arrow next to the delete button. Then of course i put in the calander i want it forwarded to(or email i should say) and click send.
Joan Hua-MSFT 5,300 Reputation points Microsoft External Staff

2025-02-10T06:15:07.88+00:00

Hi @Joshua Henderson (NXC-ATL)

Thanks for your response.

If the problem occurs in both the client and web versions, it is recommended that you try again as I described above (make sure the entire series is selected), and if the problem still persists, it may be related to your permissions, it is suggested that you contact your organization administrator to check if you have sufficient permissions to forward the series.

Hope it helps.
Joan Hua-MSFT 5,300 Reputation points Microsoft External Staff

2025-02-12T06:16:13.17+00:00

Hi @Joshua Henderson (NXC-ATL)

Just checking in to see if above information was helpful. If it is useful, would you mind marking the helpful post as an answer? Which would benefit others who also has similar issues in forum. Warm thanks！

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Issues with Calendar Meetings In Microsoft Outlook(Recurring and Forwarded Meetings)

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