New outlook - COPY TO FOLDER rule

Question

I am now switching between Old and New Outlook. I liked the feature in OLD outlook where i could setup a rule which copies all my INBOX & SENT ITEMS to a pst file so that i do not lose the information.

How can i achieve that in NEW OUTLOOK -- there is no feature to allow you to copy emails to another folder UNLESS its in your main mailbox (which could end up corrupted and you lose your data)

Answer 1

New Outlook does not support that yet, but it's coming. Please see:

Microsoft 365 Roadmap | Microsoft 365

Answer 2

Before this feature is implemented in the new Outlook the most practical option is to use the manual export feature in the new Outlook. You can do this by navigating to File > Open & Export > Import/Export, selecting "Export to a file," and choosing "Outlook Data File (.pst)." This lets you back up your INBOX, SENT ITEMS, and other folders to a PST file, which you can store locally or on an external drive. If you prefer something more secure, consider third-party tools or add-ins that can copy your emails to a PST file on a recurring process; though that will be fully manual; mimicking the old rule-based system. Another idea is to use cloud storage like OneDrive or Google Drive to save your PST files or even individual emails, adding an extra layer of protection. While these methods might take a bit more effort than the old setup, they’re reliable ways to ensure your data stays safe. You can only try these methods to find what works best for you!