If I edit copy in outlook invite and save it and send/update to 1000's why can't folks see my edits?

Question

This is URGENT:
If I edit copy in outlook invite and save it and send/update to 1000's why can't folks see my edits?

Answer 1

If this Exchange Online, then it could be expected. Though hard to say based on your question

https://learn.microsoft.com/en-us/powershell/module/exchange/set-organizationconfig?view=exchange-ps

-VisibleMeetingUpdateProperties
This parameter is available only in the cloud-based service.

The VisibleMeetingUpdateProperties parameter specifies whether meeting message updates will be auto-processed on behalf of attendees. Auto-processed updates are applied to the attendee's calendar item, and then the meeting message is moved to the deleted items. The attendee never sees the update in their inbox, but their calendar is updated.

This parameter uses the syntax: "MeetingProperty1:MeetingStartTimeWithinXMinutes1,MeetingProperty2:MeetingStartTimeWithinXMinutes2,...MeetingPropertyN:MeetingStartTimeWithinXMinutesN".

The valid meeting properties to monitor for updates are:

Location: The meeting location field.
Subject: The meeting subject or title.
Sensitivity: The sensitivity (privacy) of the event.
Body: The meeting body or description.
OnlineMeetingLinks: The meeting join URL.
AllowForwarding: The option to allow or prevent forwarding of meetings.
RequestResponses: The option on whether responses are requested.
AllowNewTimeProposals: The option to allow or prevent new time proposals.
ShowAs: The free/busy state of the meeting: Free, Tentative, Busy, Working elsewhere, or Away/Out of office.
Reminder: The reminder time.
AllProperties: Any meeting change.
If you don't specify a MeetingStartTimeWithinXMinutes value for the meeting property, any change to the meeting property will result in visible meeting update messages (regardless of how soon or how far away the meeting is). For updates to recurring meetings, the meeting start time is the start time of the next occurrence in the series.

The default value is "Location,AllProperties:15": changes to the meeting location at any time, or changes to other meeting properties within 15 minutes of the meeting start time results in visible meeting update messages.

There are three scenarios where meeting update messages are not auto-processed regardless of the values specified in this parameter (in these scenarios, attendees will always see meeting update messages in their Inbox):

The update contains a change to the meeting date, time, or recurrence pattern.
The meeting message is received for a delegated shared calendar.
The receiving attendee is @ mentioned in the meeting body.
The attendee has not yet responded to the meeting.

Answer 2

Hi @Mervat Bentley ,

Do you mean you copied the meeting in calendar and updated it then sent to your recipients?
If so, I agree with Andy, I did a test in my lab, I copied the meeting and edit it to a different time, but the recipient couldn’t see the edit, they received the invite like a new one.

But if I edit the original meeting invite:

---

If the response is helpful, please click "Accept Answer" and upvote it.
Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Answer 3

No, I did copy the invite. I just went into the actual invite that didn't have a hyperlink and added one. Save the it and "send Update" is what I did.

Crazy but I figured it out and I had to do a rain dance...:)

I had to have my desktop outlook app and my webbrowser outlook app open at the same time.
I add the hyperlink in my desktop outlook, file save, then "send update", since I was on the Distribution List (DL) I checked my desktop outlook and no change. Then I went to the webbrowser outlook and still didn't see the update. I had to close the tab, reopen outlook and then I finally saw the hyperlink. I gave the system time to update. I didn't get an email notification which is exactly what I wanted to happen. It was crazy but it worked, for now. I feel bad for the IT guy that I was helping me trouble shoot. Once I figure it out I wouldn't let him hang up until I finish the last one. Felt as he was my good luck charm..:)

Thanks for trying to help me, BTW not being to geeky Andy's answer lost me..:) @ZhengqiLou I loved the images, thanks.

Answer 4

Hi @Mervat Bentley ,

I am sorry for misunderstanding your issue. After I double-checked the parameter VisibleMeetingUpdateProperties, I found it was a wrong way.
If you could, please give me more details to better understand the issue, so I can do my best to help you.

No, I did copy the invite. I just went into the actual invite that didn't have a hyperlink and added one

I don’t get it very well, do you mean you copied the invite in Calendar and edit it to add the hyperlink to its content? If I’m wrong, please correct me.

I checked my desktop outlook and no change

Does that mean you checked the Calendar after “Send Update” but it didn’t update? What about the attendees? Can they receive the updated invite?
And did you check it in calendar? It should be immediately updated after Update and Send.

To better understand the issue, I did a test with the following steps, if there are any differences, please let me know.

1. Create a new Meeting invite, add the organizer to the To list and send
2. Then the invite message goes into the organizer’s Sent items and deleted items:
   And the required attendants will receive the invite message in their inbox.
3. Then copy the invite and change its Subject, Content and Start/End time and send it.
   
4. For the organizer, this updated invite is still in his Sent Items and Deleted Items.
   For the attendees, this updated invite is like a new invite in their Inbox.

Here are what I found:

1. After I Save and Send update, the Calendar of the organizer has been updated immediately.
2. The organizer won’t get a notification about the edit in the whole process.
3. After the attendees receive the meeting invite in their inbox, it is added to the Calendar, and after they accepted it, the message will be moved to Deleted items.

According to my research, I would think there is a delay of the invite message transporting because there are too many recipients.
You can try to invite few attendees to check if it works as expected.

Regards,
Lou

---

If the response is helpful, please click "Accept Answer" and upvote it.
Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.