Disable users from adding printer directly

Tom Jacob Chirayil 121 Reputation points

Hi there,

We have a network printer, setup on a Windows Server 2016 Server (TCP/IP Printer).
The printer is shared and listed in Active Directory.
We want to force the users to add the printer from directory or by calling the share on the server (\server\printer)

What happens now is, users go to settings, devices, Add printer and it automatically searches the printer in the network and lists them. When they add the printer, the computer automatically add them directly (using the generic print drivers available on the pc). It is not working from the Print Server (if you can get it).

Windows Server Printing
Windows Server Printing
Windows Server: A family of Microsoft server operating systems that support enterprise-level management, data storage, applications, and communications.Printing: Printer centralized deployment and management, scan and fax resources management, and document services
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Accepted answer
  1. Jenny Yan-MSFT 9,326 Reputation points

    With the built-in function provided by windows server with printer server role, admin could publish the printer to users or computers via GPO:

    • Open Print Management--->Print Server-->Printers--->Deploy with Group Policy
    • In the Deploy with Group Policy dialog box, click Browse, and then choose or create a new GPO for storing the printer connections.
    • Specify whether to deploy the printer connections to users, or to computers:

    To deploy to groups of computers so that all users of the computers can access the printers, select the The computers that this GPO applies to (per machine) check box.
    To deploy to groups of users so that the users can access the printers from any computer they log onto, select the The users that this GPO applies to (per user) check box.

    More details could be referred to below link:
    Deploy Printers to Users or Computers via Group Policy

    Please note: Information posted in the given link is hosted by a third party. Microsoft does not guarantee the accuracy and effectiveness of information.

    Hope this helps and please help to accept as Answer if the response is useful.


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