How to stop Teams meetings from automatically populating when a new meeting option is selected and an appointment is created.

Question

How to stop Teams meetings from automatically populating when a new meeting option is selected and an appointment is created.

Randy Salow 26

Randy Salow 26 Reputation points

2021-02-15T19:56:25.55+00:00

As additional information. When using the Outlook 2016 client on a laptop. When creating a meeting in the calendar, even when deleting any reference to a teams meeting before sending it out, it still contains the teams meeting link. Is this a setting that each user can take care of or is it a global setting and if it is where can make the change to accommodate this.
BC 6 Reputation points

2022-01-05T00:04:25.463+00:00

Not sure if this will bleed down to Outlook, but in Office 365 online mail, under settings (gear icon) and “View All Outlook Settings/Calendar/Events and Invitations/”, you can disable “Add online meetings to all meetings”.

I would like to find a way to turn it off globally, as our staff keeps creating Teams Meetings on accident and it’s creating a lot of confusion.
Margaret Auld-Louie 41 Reputation points

2022-01-11T20:11:01.797+00:00

You can turn it off as the default with this PowerShell command:
Set-OrganizationConfig -OnlineMeetingsByDefaultEnabled $False

However, that doesn't prevent users from turning it on. I'm having the same problem, where people are creating Teams Meetings by accident (such as when they are creating a Zoom meeting) and then people are joining the Teams meeting instead of the Zoom meeting.
Karen Chapman 1 Reputation point

2022-03-16T20:57:01.087+00:00

How is this done in the cloud-based version of Microsoft 365? I would like the steps, please. Thank you.
Glen Grigsby 16 Reputation points

2022-04-12T14:22:42.057+00:00

And the Correct Answer for Outlook 365 is :
LestatXV 1 Reputation point

2022-05-09T14:06:17.053+00:00

im not sure if something went crazy or 'someone' decided the last update should make TEAMS meetings default. But it was a horrible decision if so. Has caused a lot of confusion. Nothing has been changed in this forever and now suddenly i have 20 users confused on whether they need to go to the board rooms or do Teams online as if I know their meeting types.
J Park 1 Reputation point

2022-07-01T00:00:10.827+00:00

In the the top part of your setup, select Don't Host Online.
MandyT 6 Reputation points

2022-10-04T08:41:01.627+00:00

I don't have this option in my calendar and Outlook continues to add Teams to all calendar invites I send out ??!! Any other options. I can't remove Teams from my add ins, because then I dont' even have the option of including it if I want to.
MandyT 6 Reputation points

2022-10-04T08:51:07.137+00:00

My calendar options does not include this option. I can't disable Teams as an add in as then I can't include a Teams meeting when I need to. I am on Windows 10 Pro Any other suggestions?
MandyT 6 Reputation points

2022-10-04T08:53:25.217+00:00

And Office 2016
Emmanuel Martinez 1 Reputation point

2022-12-15T20:03:26.897+00:00

I was hoping this was the reason why we are running into an issue where Teams Meetings aren't populating while creating them in an Outlook Email.

Is anyone running into email messages not populating with the Teams Meeting information in the email's body?
Anonymous

2023-03-21T01:17:55.1966667+00:00

I am finding it difficult to find a response the main question above "How to stop Teams meetings from automatically populating when a new meeting option is selected and an appointment is created". When I create a new teams meeting in Teams, the new teams meeting box appears but does not provide any Microsoft Teams Meeting Link (see attached image). However, once you send the invite the Microsoft Teams Meeting Link appears in everyone's calendar.

My question is how do you disable the Microsoft Teams Link and elect when you want and do not want a teams link when arranging a meeting via Microsoft Teams which is either an in person or zoom meeting.

Thanks
Angela Anderson 0 Reputation points

2023-06-08T23:04:01.9966667+00:00

Thank you. Very clear on the 365 calendar setting changes to remove automatic online meetings in Teams

Answer accepted by question author

1 additional answer

Your answer

Randy Salow 26 Reputation points

2021-02-15T19:56:25.55+00:00

As additional information. When using the Outlook 2016 client on a laptop. When creating a meeting in the calendar, even when deleting any reference to a teams meeting before sending it out, it still contains the teams meeting link. Is this a setting that each user can take care of or is it a global setting and if it is where can make the change to accommodate this.
BC 6 Reputation points

2022-01-05T00:04:25.463+00:00

Not sure if this will bleed down to Outlook, but in Office 365 online mail, under settings (gear icon) and “View All Outlook Settings/Calendar/Events and Invitations/”, you can disable “Add online meetings to all meetings”.

I would like to find a way to turn it off globally, as our staff keeps creating Teams Meetings on accident and it’s creating a lot of confusion.
Margaret Auld-Louie 41 Reputation points

2022-01-11T20:11:01.797+00:00

You can turn it off as the default with this PowerShell command:
Set-OrganizationConfig -OnlineMeetingsByDefaultEnabled $False

However, that doesn't prevent users from turning it on. I'm having the same problem, where people are creating Teams Meetings by accident (such as when they are creating a Zoom meeting) and then people are joining the Teams meeting instead of the Zoom meeting.
Karen Chapman 1 Reputation point

2022-03-16T20:57:01.087+00:00

How is this done in the cloud-based version of Microsoft 365? I would like the steps, please. Thank you.
Glen Grigsby 16 Reputation points

2022-04-12T14:22:42.057+00:00

And the Correct Answer for Outlook 365 is :
LestatXV 1 Reputation point

2022-05-09T14:06:17.053+00:00

im not sure if something went crazy or 'someone' decided the last update should make TEAMS meetings default. But it was a horrible decision if so. Has caused a lot of confusion. Nothing has been changed in this forever and now suddenly i have 20 users confused on whether they need to go to the board rooms or do Teams online as if I know their meeting types.
J Park 1 Reputation point

2022-07-01T00:00:10.827+00:00

In the the top part of your setup, select Don't Host Online.
MandyT 6 Reputation points

2022-10-04T08:41:01.627+00:00

I don't have this option in my calendar and Outlook continues to add Teams to all calendar invites I send out ??!! Any other options. I can't remove Teams from my add ins, because then I dont' even have the option of including it if I want to.
MandyT 6 Reputation points

2022-10-04T08:51:07.137+00:00

My calendar options does not include this option. I can't disable Teams as an add in as then I can't include a Teams meeting when I need to. I am on Windows 10 Pro Any other suggestions?
MandyT 6 Reputation points

2022-10-04T08:53:25.217+00:00

And Office 2016
Emmanuel Martinez 1 Reputation point

2022-12-15T20:03:26.897+00:00

I was hoping this was the reason why we are running into an issue where Teams Meetings aren't populating while creating them in an Outlook Email.

Is anyone running into email messages not populating with the Teams Meeting information in the email's body?
Anonymous

2023-03-21T01:17:55.1966667+00:00

I am finding it difficult to find a response the main question above "How to stop Teams meetings from automatically populating when a new meeting option is selected and an appointment is created". When I create a new teams meeting in Teams, the new teams meeting box appears but does not provide any Microsoft Teams Meeting Link (see attached image). However, once you send the invite the Microsoft Teams Meeting Link appears in everyone's calendar.

My question is how do you disable the Microsoft Teams Link and elect when you want and do not want a teams link when arranging a meeting via Microsoft Teams which is either an in person or zoom meeting.

Thanks
Angela Anderson 0 Reputation points

2023-06-08T23:04:01.9966667+00:00

Thank you. Very clear on the 365 calendar setting changes to remove automatic online meetings in Teams

Answer 1

@Randy Salow ,

Do you mean the following information?

You could customize your meeting invitation in Microsoft Teams admin center.

About deleting Teams meeting details, you could do that in Outlook client as below. It will show nothing in the meeting. However, there will also be no entrance for the meeting.

If the response is helpful, please click "Accept Answer" and upvote it.

Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Answer 2

dan s 11

It looks like MS finally added the ability to change the default to the New Outlook for Mac's settings:

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How to stop Teams meetings from automatically populating when a new meeting option is selected and an appointment is created.

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