SharePoint Categories

Question

SharePoint Categories

Neville 26

Hi Guys,

I am a new bee to SharePoint. I have recently been given the chance to manage a On-Prem SharePoint 2016 infrastructure. I need to add a "Category" like how it is shown below.

Can anyone help me understand what these Categories are and how do I add one and place it between HR and Btec level1 Categories?

Regards,
Neville

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Answer 1

JoyZ 18,111

Hi @Neville ,

These categories are not added manually, when we use grouping to modify a SharePoint view, it will group by the specified column and show as categories.

Take a newly created list as an example:

Then modified the view> scroll down and expand Group By> choose the "Test" field then click OK.

The grouped view will show the view based on values in test column:

For your requirement, we could add a new value in the column then it will group it by the new value.

More information for your reference:

https://support.microsoft.com/en-us/office/use-grouping-to-modify-a-sharepoint-view-18548b63-a869-4fcf-89b1-ba3d04784df7

Neville 26 Reputation points

2021-03-01T07:44:09.267+00:00

Thanks @Julie Wang-MSFT for this reply. I have now understood how to create this view but I am still trying to understand how to add another group called Category:Safeguarding between Category:HR and Category:Btec - level1
JoyZ 18,111 Reputation points

2021-03-01T08:03:21.647+00:00

Hi @Neville ,

In order to get a better forum experience, we changed your answer to a comment.

Per my knowledge, the value order is based on A-Z.

We cannot specify the order of group category.
Neville 26 Reputation points

2021-03-01T08:32:40.603+00:00

What I mean is where do I add the text for the group names like HR or Safeguading? How do I add a new grouping?
JoyZ 18,111 Reputation points

2021-03-01T08:47:05.677+00:00

Hi @Neville ,

Add a new value called Safeguarding in Category column.
Neville 26 Reputation points

2021-03-01T10:16:15.793+00:00

I am really sorry @JulieWang-MSFT . I still cant find where exactly to add the new grouping. I have the below Columns

Can you tell me the exact menu or step by step please? Which place will I find this Category Column? I cant see the groupings names in the Modify view? Where exactly is the name of these categories?
JoyZ 18,111 Reputation points

2021-03-03T01:24:46.47+00:00

Hi @Neville ,

Safeguarding is the column value, not a column.

Please add a new item in the list and fill in the value Safeguarding in category column .

When you group the category column, "Safeguarding" will be a group value.
Neville 26 Reputation points

2021-03-04T08:08:23.44+00:00

Thank you @JulieWang-MSFT . I finally found it. The menu is little different.
JoyZ 18,111 Reputation points

2021-03-04T08:24:02.033+00:00

Hi @Neville ,

I am glad to hear that you have found it.

If you find any replies helpful, please remember to accept it as answer.

Thank you for your understanding.
JoyZ 18,111 Reputation points

2021-03-05T07:32:13.283+00:00

Hi @Neville ,

If you find any answer helpful to you, please remember to accept it as answer.

Thank you for your understanding.

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