want to insert users' photos to global email signatures in Office 365 admin mail flow

Question

Can someone please assist me ?

I want to insert users' photos to global email signatures in Office 365 admin mail flow. how to achieve this ?

Answer 1

Hi @Amit Badgujar ,
You could following the steps to create a signature with a picture by mail flow rule:
1.In the Microsoft 365 admin center, select Exchange.

2.Select Mail flow.

3.Select Add +, and then select Apply disclaimers.

4.On the New rule page:

1. Enter a name for the rule.
2. From the Apply this rule if drop-down list, select the user you want to apply this rule to, such as "Apply to all messages".
3. In the Do the following drop-down list, verify that Append the disclaimer is displayed.
4. On the right side of the page, select Enter text, and then enter the text for your email signature in the Specify disclaimer text box. You can improve the look of your signature by formatting the text with HTML.
5. If you want an image to appear in your signature, you'll need to use a publicly available URL for that image. Browse to the image on the web, right-click it, and select Copy image address. Paste the address into the Specify disclaimer text box. Select OK, then scroll down.
6. To make sure the signature works with encrypted emails, add a fallback option. On the right of the page, choose Select one, choose Wrap, and then select OK.
7. Scroll down and leave the mode set to Enforce, and then select Save.

5.A warning message will appear. Select Yes to apply the rule to all future messages.

For the specific steps you could refer to: Organization-wide disclaimers, signatures, footers, or headers in Exchange Server

In addition, these two official articles will also help you: signatures and Organization-wide message disclaimers, signatures, footers, or headers in Exchange Online

The following are tests conducted in a laboratory environment:

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Answer 2

I will be honest with this one as I have done so much research into getting this to work it’s not funny!
I have managed to make this work dynamically that uses SharePoint online and mail flow rules using a disclaimer as mentioned above. However, doing this is so glitchy, for an example if you don’t use exclude rules it will append the signature at the bottom of the email chain and keep doubling up and sometimes it looks like in the incoming email from external senders works at your company.
As you are aware you can grab user information from azure using %%. This can be used to store all the company staff photos in SharePoint with their display name, UPN or any other reference that you like. Then share the SharePoint page and put the reference of the %% file name.
The end result will be something like the following.
< img src="https://www.company.SharePoint.com/companyphotos/%…..%.png" alt="%…..%" width="200" height="80">
Like I said. It looks crap and not worth it.
I ended up paying $22 per month with exclaimer for the minimum licence of 10 users so that either email signature appends to all my emails I send out no matter if the email was done in html or not as it converts the email to html appends the signature to the correct place and works very well.
But if your still wanting to do this yourself then look at this site as this is what I used to make my own email signature before giving up and paying $22 per month.
https://www.mail-signatures.com/articles/global-email-signature-microsoft-365/