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KummariRani-8976 asked trevorseward commented

Sharepoint 2010 and sharepoint 2013 workflows in Office 365

Hello,
We are on sharepoint server 2019, and we have sharepoint designer 2010 and sharepoint designer 2013 workflows.
We will be migrating to office 365 in the future.
Will the workflows work when we migrate to office 365?
What is the best way to plan for workflows if we migrate to office 365?
Thanks.

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trevorseward answered

SharePoint 2010 workflows are not available in SharePoint Online. I would expect SharePoint 2013 workflows to not be available in SPO within the next 1 - 2 years.

As part of your migration, now would be a good time to transition to Power Automate and/or Azure LogicApps.

Workflows generally do not migrate as URLs change requiring you to fix-up your workflow.

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KummariRani-8976 answered

So, power automate works in Sharepoint on-prem environment? Do we need office 365 licenses for that to work?

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EchoDu-MSFT answered KummariRani-8976 commented

Hello @KummariRani-8976 ,

SharePoint 2010 workflow has been retired in 2020 for SharePoint Online. Although SharePoint Online still provides support for SharePoint 2013 workflow, it may be retired in the next 1-2 years.

Today you are not able to migrate exiting SharePoint 2010 workflows to newly created Office 365 tenant. After the final deadline set by Microsoft, you will not be able to migrate them to any Office 365 environment. Sooner or later It will be also impossible to migrate SharePoint 2013 workflows to Office 365.

We recommend customers move to Power Automate. You need Power Automate license to support its work.

You can refer to this article for more information about Microsoft Power Automate.

Thanks,
Echo Du
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Thank you, your answer helped.

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KummariRani-8976 answered EchoDu-MSFT commented

Please confirm Yes or No on (1).
(1) Any sharepoint designer 2010/sharepoint designer 2013/visual studio workflow has to be converted to power automate if we are migrating to office 365 before migration as those workflows wont work after migration. Yes or No

(2) Do we need office 365 licenses to use the already created power automate flow? (I know that for creating on-premises gateway and creating power automate flow we need licensing). In our company about 75% of users only have office 365 basic/adv licensing that is the reason we are with on-prem sharepoint environment. I'm thinking about the rest of the 25% users, will the power automate work for them?

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Hi @KummariRani-8976 ,

1) Yes, it is recommended that you use Power Automate.

2) No, as long as the user who created the Power Automate Flow has Office 365 licenses, the Power Automate Flow will automatically work for all users.

Thanks,
Echo Du
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KummariRani-8976 answered

Thanks for the answers.

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KummariRani-8976 answered trevorseward commented

One quick question. Is it the same with Power BI and Power Apps? User who creates need office 365 license and the users do not need license?

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Users must be licensed to use the service. That means you need to license any user creating or interfacing with that service.

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