How to generate only ONE automated email when a SharePoint 10 form is modified/saved

Bansheegirl 1 Reputation point
2021-05-05T23:23:56.097+00:00

I just started to learn how to do a workflow today.

I have created the following basic workflow:

Wait for Completed to equal Yes

If Current Item: Request Status equals Approved

 Email CurrentItem:Created By

Else if CurrentItem:Request Status equals Denied

 Email Current Item:Created By

 then Stop the workflow and log *Notification Sent*

I have selected "Start Workflow automatically when an item is changed." How do I stop it from emailing the designated individual every time someone modifies/saves the form?

thank you

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  1. Elsie Lu_MSFT 9,621 Reputation points
    2021-05-10T05:55:50.147+00:00

    Hi @Bansheegirl , thanks for waiting. :)

    Under normal circumstances, there are three workflow start options, the one you check is to automatically start every time the item changes.

    You could choose to start it manually, or start the workflow only when you create a new item.
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    If you have other requirements, you could also edit the workflow to set it up. For example, set a condition only when it is modified by certain users:
    95077-2.jpg


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