Outlook shared calendar and different colors

ender 1 Reputation point


In our company we are running Office365 and Outlook version 2104.
We have created a shared calendar for overview of Maintenance and Deployments and we wanted to color scheme these for better visibility.

At the moment there are 8 persons with permission level "Owner".
The issue we are having is that when I add entries for Maintenance and Deployment, I use different colors. I have created these colors in the "categorize" option in the menu bar.

For me it looks as intended but not for the other owners, they only see one color and not the colors I used. For example, I have a "green" and "purple" scheme but for others, they see these entries as orange..

How can it be done so that everybody can see these different entries with different colors?

Thanks in advanced!


Outlook Management
Outlook Management
Outlook: A family of Microsoft email and calendar products.Management: The act or process of organizing, handling, directing or controlling something.
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  1. MCH 5 Reputation points

    We are also having the same issue.

    For example:
    My colleague has set an appointment to the colour-code of 'green'.
    When viewing his diary, I also see it colour-coded as green, however, another employee viewing his diary sees it as the colour purple. We need each person viewing his/all of our diaries as the same colour that has been set by the person who made the diary entry.

    Can anybody provide an update on how this can be rectified?

    1 person found this answer helpful.

  2. JeffYang-MSFT 6,241 Reputation points Microsoft Vendor

    Hi @ender ,


    Before going further, may I ask a few more questions about your issue here:

    1. What kind of shared calendars are you using here? Calendars shared via Outlook delegate access OR Calendars in Exchange shared mailbox?
    2. Do you mean that you assigned two colors categories to one calendar item but only one different color shows from other side?

    I tried many different tests about your issue in my Outlook, but could not successfully reproduce your issue. All my tests results show that color categories assigned to shared calendar items can all be sync between the owner side and other users' sides. And you could checking all the categories via List view like below:

    In order to further confirm your issue, it is suggested for you to re-grant the shared calendar permissions for those users and re-add the shared calendar to see if the issue would have any difference. And if you have more detailed information about your issue, please feel free to share with us.

    Any update, please feel free to post back.

    If an Answer is helpful, please click "Accept Answer" and upvote it.
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  3. Jason Raft 1 Reputation point

    @JAI did anyone respond to your query on this?
    We have the same issue.

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