Manage user in SharePoint Online Site

Question

Need clarification and what is the best practice

1. We I give permission to a site ex: I put a user un the member SPO group.
2. Then if the user move to another depertement we remove the acces.
3. But with the Get-SPOUser or in the User Info list he still there.
4. Do we need to complete remove he with Remove-SPOUser, Is it a good practice? What will happen to User history?

Answer 1

@Bistro ,

When you remove the permission of the user in site, he has no access to the site again.

Since the user browses to this site before, his user information is cached in UserInfo list of the root Site Collection.

This is why the user still appears in people searches and in the SharePoint Online Management Shell when you use the Get-SPOUser cmdlet.

If the user is still active in your organization, there is no need to remove it from the UserInfo list.

If the user has been deleted in Microsoft 365 admin center, to avoid confusion when people view the people picker, we could remove deleted users from SharePoint UserInfo list, for more information, please refer to:

https://learn.microsoft.com/en-us/sharepoint/remove-users#remove-people-from-the-userinfo-list

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