Teams meetings - changing an invitee from being optional to required

Question

Teams meetings - changing an invitee from being optional to required

Denise Strevens-White 6

I have already set up and sent out a meeting invitation via Teams, how do I change one of the invitees from being optional to required? And only send the updated meeting invitation to that one person?

Aspect Construction 1 Reputation point

2021-11-09T12:31:35.683+00:00

Hello, I have set up a meeting as the invitee, but I don't want to attend. At the moment, I have to be available to allow guests in from the lobby. How can I allow them to attend the meeting without me?
Sharon Zhao-MSFT 25,761 Reputation points Microsoft External Staff

2021-11-10T05:53:37.22+00:00

@Aspect Construction ,

When you schedule the meeting, open Meeting options and set as Everyone for Who can bypass the lobby? as below:
Aspect Construction 1 Reputation point

2021-11-10T08:35:49.797+00:00

Hello Sharon, Thanks so much for that. I've tried it, but there seems to be some kind of fault. I've got my IT department on it!
April Cook 0 Reputation points

2025-04-15T19:38:48.4166667+00:00

This is a feature that needs to be added to Teams meetings and soon. Every time I add a new employee to a meeting, everyone in the department gets a new invitation to accept the meeting. This is so annoying. I don't know why Microsoft would think this is a good idea. I'd like to be able to manage meetings without alerting anyone to changes unless it is to an added member. I need to add two co-organizers to my meeting, but I can't do it without sending an update to the entire group.

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Aspect Construction 1 Reputation point

2021-11-09T12:31:35.683+00:00

Hello, I have set up a meeting as the invitee, but I don't want to attend. At the moment, I have to be available to allow guests in from the lobby. How can I allow them to attend the meeting without me?
Sharon Zhao-MSFT 25,761 Reputation points Microsoft External Staff

2021-11-10T05:53:37.22+00:00

@Aspect Construction ,

When you schedule the meeting, open Meeting options and set as Everyone for Who can bypass the lobby? as below:
Aspect Construction 1 Reputation point

2021-11-10T08:35:49.797+00:00

Hello Sharon, Thanks so much for that. I've tried it, but there seems to be some kind of fault. I've got my IT department on it!
April Cook 0 Reputation points

2025-04-15T19:38:48.4166667+00:00

This is a feature that needs to be added to Teams meetings and soon. Every time I add a new employee to a meeting, everyone in the department gets a new invitation to accept the meeting. This is so annoying. I don't know why Microsoft would think this is a good idea. I'd like to be able to manage meetings without alerting anyone to changes unless it is to an added member. I need to add two co-organizers to my meeting, but I can't do it without sending an update to the entire group.

Answer 1

Sharon Zhao-MSFT 25,761 Microsoft External Staff

@Denise Strevens-White ,

This feature isn’t supported in Teams client.

The workaround is to schedule and update the Teams meeting in Outlook client. Open the meeting email from Outlook calendar > Change the settings > Then, click “Send Update” > The following window will pop up, choose “Send updates only to added or deleted attendees.” > Click Ok.

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Sharon Zhao-MSFT 25,761 Reputation points Microsoft External Staff

2021-06-18T08:07:32.647+00:00

@Denise Strevens-White ,
Do you have any further question on this topic now?
If the suggestion helps, please be free to mark it as an answer for helping more people.
Sharon Zhao-MSFT 25,761 Reputation points Microsoft External Staff

2021-06-23T08:07:45.433+00:00

@Denise Strevens-White ,
Haven't received your update for a long time, any update now?
If the above suggestion helps, please be free to mark it as answer for helping more people.

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Teams meetings - changing an invitee from being optional to required

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