Open Teams session

Question

Is it possible to create an 'open' Teams session where attendees don't have to be invited, but can join? 

Moved from: Office / Other

Answer 1

Hi HenryFullerton,

Really glad to receive your reply. You will be able to see the option after you start the meeting and click on the ‘Show Participants’ icon on the meeting control toolbar, for your reference: 

Feel free to let me konw if there is anything unclear or you need further assistance. 

Best regards,

Jennifer

Answer 2

Jennifer, many thanks for your responses. I've now tested the process and it works. What I hadn't understood was that the "Copy Joining Link" icon is only visible when you have joined the Teams session.

The process steps I have found to work are:-

1. Create a Teams appointment in the future
2. Open that future appointment (at the time of organising the future appointment) and join it.
3. Click on the Show Participants icon adjacent to the 'end session' red icon
4. The People pane then displays, with a text box labelled "invite someone". To the right of this text box is a two-link chain symbol. This is the Join link.
5. Click on the join link, which copies the link to the clipboard.
6. When sending out the email with the meeting invite, paste this link into the message. This is the link to enable anyone with the message to join the meeting.

Using this process I'm now able to send out a meeting link so that any recipients can join the session, without having to send individual invites. 

My problem is solved. Thanks for your excellent support.

Cheers,

Henry

Answer 3

Hi HenryFullerton, 

If you have any further questions, please feel free to contact us.

Regards,

Jennifer

Answer 4

Jennifer, many thanks for your reply, however in my Teams there is no "Copy Join Info" button next to the invite text box, which is labelled "Add required attendees". I'd appreciate your further advice thanks.

Answer 5

Hi HenryFullerton,

In Microsoft Teams, there are several ways we can join Teams meeting: join by a link, call into the meeting, and even join a meeting as a guest when you don't have a Teams account. However, no matter which method is used to join the meeting, attendees need to receive the require information (the join link, the dial in number) to join the meeting. 

For your reference: Join a meeting in Teams & Join a meeting without a Teams account.

That's say, if you want attendees to join the meeting, you can invite insider people during the meeting by clicking on the ‘Show Participants’ icon on the call toolbar in the meeting, and click on the ‘Invite someone’ text box and start typing their name to invite them.  

Moreover, if you need to invite someone from outside your organization, click on the ‘Copy Join info’ button next to the invite text box and you can send the join information to outside attendees via email so they can join the team meeting.

Best regards,

Jennifer