How to share a sharepoint file and prevent downloading and printing ?

Question

Hello,

With Sharepoint it is possible to share a file and prevent downloading and printing, but it is possible only with one file at the time.

If I have 100 directories with 100 files each, it would take a lot of time to share each file one by one.

Is there a way with Azure to protect from downloading / printing a list of files in sharepoint, a directory, an entire sharepoint site ?

I hope I am understandable.

Thanks for any help

Answer 1

@technique IFO ,

Currently we could use View only permission and Information Rights Management to restrict the user from downloading or printing the documents in the SPO document library.

More information for your reference:

https://www.cloudfronts.com/restrict-download-and-print-option-for-sharepoint-online-document-library/

https://learn.microsoft.com/en-us/microsoft-365/compliance/set-up-irm-in-sp-admin-center?view=o365-worldwide

https://learn.microsoft.com/en-us/microsoft-365/compliance/apply-irm-to-a-list-or-library?view=o365-worldwide

Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.

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Answer 2

Many thanks Julie, I thought it wasn't possible.

I tried to go to Azure, Sharepoint Admin center ... but i can't find the options in your picture.
I don't know how to access to it. I activated Rights Management

Here is what i get when i go to the library settings.

Answer 3

You are right, the option is now available and it works.

Many thanks for your help, you rock !

Answer 4

Hello Julie,

I still have a problem. No problem with the office documents.

But now the PDF documents don't want to open. What is strange is that it worked well at the beginning

Answer 5

Hello Julie.

This bug comes from Document Cloud Adobe Application (installed via Azure)
When i click on "preview" with the normal browser viewer, the PDF is well displayed.

I deleted the cache and now Document Cloud Adobe seems to work better.
When i delete this app on Azure it always comes back, strange behaviour.

But that doesn't really matter, thanks for your help