Microsoft Teams Meeting Invitee Canceling Meetings not the organizer

Question

I have had two meeting invitees/attendees in responding to the meeting invite in the last month who were able to "cancel" the meeting; how can an organizer prevent this from happening?  It has caused a lot of confusion around set meetings.

Answer 1

Thank you Nik, still missing what is happening.  When the invitee decides to delete the meeting from their calendar it sends a cancellation notice to ALL invitees not just the organizer....that is NOT a good thing :)

Answer 2

Hello Nick

Thank you for your response but your reply does not address my concern.  I am talking about the meeting invites you send through Outlook for a TEAMS meeting; they respond to the meeting invite and by their response to delete the invite from their calendar, this action ends up them sending a meeting cancellation notice to all invitees....how can this be prevented?

Answer 3

Thank you again Nick for your reply.  But still doesn't get to the problem I am having with meetings that I organize and send out meeting invites to.  Invitees are somehow able to delete/cancel the meeting and they are not the organizer; this is causing a lot of confusion.  There SHOULD be some way to set something that only allows the meeting organizer to send cancellation notices.  When one invitee chooses to delete the meeting from their calendar NO notices should be sent to anyone other than the organizer IMO.   IF there isn't a solution for this issue, I might just start sending out the link to a meeting in an email and not use the meeting invite option in Outlook I think that will end this crazy situation, would you agree?

Answer 4

Lora,

Did you ever get a response from Microsoft on how this happened and how to keep it from happening again?  We have just experienced he exact same scenario at my company.  Thank you for any help you can give.

Karen

Answer 5

Hi Lora_C,

Thanks for reaching out! I'm Nik, Independent Advisor here to help you with this case.

It looks that you had allowed participants to join the meeting without an organiser. In that case, the first participant get the organiser role in-spite even if he did not organised the meeting. Joining as organiser, allow him to end meeting, kick someone from ongoing meeting etc.

I would advise you to look meeting options for participant settings to ensure who can join the meeting directly.

please refer section - "Change participant settings" in the article - https://support.microsoft.com/en-us/office/chan...

Highlights, if you set "Who can bypass the lobby?" to "Only you" then As the meeting organizer, only you can get into your meeting directly. Everyone else will wait in the lobby.

I am sharing video walkthrough tutorial for more details:
https://youtu.be/uAG9W4x02x8

I hope this helps!

Regards
Nik