How do I turn on screen sharing for Teams meetings as default

Question

I staff a help desk and often work through issues in Teams meetings. I want to set a default that allows all meeting attendees to share their screen. I can figure out how to do it for an individual meeting, but I have sometimes 10 or more meetings a day and get tired of having to change settings every time. I don't have any circumstances where I would not want to allow a meeting attendee to share their screen.

Answer 1

Hello Syndi,

I'm Ibhadighi and I'd happily help you with your question. In this forum, we are Microsoft consumers just like yourself.

To set the default that allows all meeting attendees to share their screen in Microsoft Teams meetings, you'll need to adjust your meeting policies. Here's how to do it:

1. Access Meeting Policies: You or your IT admin will need to access the Microsoft Teams admin center. This is typically at admin.teams.microsoft.com.](https://admin.teams.microsoft.com%29.)
2. Edit Meeting Policies: Navigate to Meetings > Meeting policies. Select the policy that is assigned to your users.
3. Change Screen Sharing Mode: Within the policy settings, look for the Screen sharing mode setting. Change this to Entire screen.
4. Save the changes to the policy. This will apply to all users who are assigned this meeting policy.

Please note that changes to policies may take some time to propagate to all users. Also, you must have administrative rights to access the Teams admin center and modify policies. If you're not an admin, you'll need to contact your IT department to make this change.

This setting will ensure that in all future meetings created by users with this policy, screen sharing is enabled by default for all attendees.

I hope this helps.

Best Regards, Ibhadighi