Can some Teams meeting attendees be exempt from recordings?

Question

I have been asked send out a Teams Meeting link to a client separately in an email with a Teams Meeting Link and NOT through Outlook calendar invite.

The meeting will be recorded , The attendee will be asked to attend 30 mins after the other attendees.

How can we do this so that the added attendee does NOT have access to the recording ( the information before they joined + the full Recording) after the meeting?

Answer 1

Hi,  

Thank you for coming back to me. 

This is the full process of how to start and end meeting so that you can limit the attendee’s access to meeting recordings: 

1. Send the Meeting link separately 

2. Manually control the recording 

• Start recording when the internal attendees begin the meeting.
• Stop the recording before the client joins (after 30 minutes).
• This recording will only contain the internal discussion and can be shared securely with internal participants only.

3. Start a Second Recording (Optional) 

• Once the client joins, you can start a new recording if needed.
• This second recording will only contain the part of the meeting with the client.

4. Manage Recording Permissions 

After the meeting: 

• Go to OneDrive or SharePoint, where the recordings are stored.
• For each recording: 
  • Check sharing permissions.
  • Remove or avoid adding the client to the permissions of the first recording.
  • If you recorded the second part, share only that recording with the client.

Note: 

• To Start/ Stop a Recording, you must be either a Meeting Organizer, a Presenter or have a Microsoft 365 license that includes Teams and OneDrive/SharePoint.
• To manage recording access, you must be the recording owner (usually the one who start the recording). You also need edit or owner permissions on the file in OneDrive or SharePoint.

I hope you find the information above useful. If there are any updates, please let me know. 

Best regards,   

Phoebe-N - MSFT | Microsoft Community Support Specialist

Answer 2

Can this be explained to me step by step please? and do you need to have certain permissions to do this?

Answer 3

Hi
Just checking in to see if the above information was helpful. If you have any further updates on this issue, please feel free to post back. If you think my reply is helpful to you, please remember to mark it as an answer. It'd help those who have the same issue to view it immediately without scrolling down all replies.  

 

Thank you so much for your time and patience.  

Best regards,   

Phoebe-N - MSFT | Microsoft Community Support Specialist

Answer 4

Hi, 

Thank you for reaching out to Microsoft Community. I am happy to help. 

As an Admin, you can configure how the meetings are held and what attendees are allowed to do with your meetings. To limit the access of external guests in the meeting, please refer to this article Manage Teams recording policies for meetings and events - Microsoft Teams | Microsoft Learn for detailed information. 

An Admin can also customize who can access a recording after meetings, you can set the accessibility to Everyone, Organizers and Co-organizers or Specific people. For full instructions, please find it at Customize who can access a recording or transcript in Microsoft Teams - Microsoft Support . 

I hope that you find the information above useful. If there are any updates, please let me know. 

Best regards, 

Phoebe-N - MSFT | Microsoft Community Support Specialist